Leasing Administrator

SUMMARY:
Introduction:
Our client, a well-established property management company based in Doringkloof, Centurion, is seeking a detail-oriented Leasing Administrator to provide administrative support across the full leasing cycle, including lease documentation, tenant records, compliance, reporting, and stakeholder coordination. The ideal candidate will have strong administrative skills, excellent attention to detail, and experience within a commercial property environment.

Job Purpose:
To provide accurate, efficient, and proactive leasing administration support to the Leasing Manager by managing lease documentation, maintaining accurate tenant and lease records, supporting compliance processes, and ensuring effective administration throughout the leasing lifecycle.
 
The role requires strong organisational skills, knowledge of commercial lease agreements, proficiency in MDA, and the ability to manage multiple priorities within a fast-paced property management environment.

POSITION INFO:
REQUIREMENTS
Minimum education (essential):

• National Senior Certificate

• 2+ years’ experience in lease administration, property administration, or a similar commercial property environment.

• Experience managing lease documentation, renewals, addenda, amendments, and related administrative processes.
• Practical experience working with MDA or similar property management systems (essential).
• Experience maintaining tenant records, lease schedules, expiry registers, and reporting documents.
• Experience supporting tenant onboarding, compliance documentation, and FICA administration.

• Strong knowledge and understanding of commercial lease agreements and lease administration processes.
• Proficiency in MDA, Microsoft Office (Word, Excel, Outlook), and document management systems.
• Strong administrative, organisational, and document control skills.
• Excellent attention to detail and accuracy when handling contracts, reports, and tenant information.
• Ability to maintain trackers, schedules, registers, and electronic filing systems.
• Strong written and verbal communication skills.
• Ability to identify administrative discrepancies and escalate issues appropriately.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.

• Proficiency in English required; Afrikaans advantageous.
• Own transport and license required

• Provide daily administrative support to the Leasing Manager across the leasing process.
• Manage leasing enquiries, documentation requests, and administrative follow-ups.
• Coordinate internal approvals, tenant information requests, and broker communication.
• Maintain accurate leasing files, records, and correspondence.
• Assist with scheduling property viewings, meetings, and leasing-related appointments.

• Assist with the preparation, review, circulation, and tracking of lease agreements, renewals, addenda, and amendments.
• Ensure lease packs contain all required supporting documentation before execution.
• Review lease documentation for accuracy, completeness, and alignment with approved commercial terms.
• Maintain executed lease agreements and ensure documentation is correctly filed and accessible.
• Identify administrative or contractual discrepancies and escalate matters to the Leasing Manager.
  
  

• Capture and maintain accurate tenant and lease information on MDA.
• Ensure lease terms, commencement dates, expiry dates, escalation rates, deposits, and billing information are updated correctly.
• Generate and maintain leasing reports, tenant schedules, expiry schedules, and control registers.
• Identify and resolve data inconsistencies in collaboration with the Leasing Manager and finance team.
• Maintain accurate lease control systems and reporting documentation.

• Assist with tenant vetting, FICA documentation, credit checks, and compliance administration.
• Request, collect, and follow up on outstanding tenant documentation.
• Prepare tenant information packs for review and approval.
• Communicate professionally with tenants, brokers, internal teams, and external stakeholders.
• Assist with tenant onboarding, access registrations, and tenant administration requirements.

• Maintain organised electronic filing systems and administrative records.
• Support the property management and finance teams during peak periods and urgent deadlines.
• Prioritise tasks effectively while maintaining accuracy and quality standards.Contribute towards a collaborative, professional, and solutions-focused team environment.

• Always maintain professional communication and confidentiality.