Inventory / Dispatch Administrator

Recruiter:

Innovazi Consulting

Job Ref:

DBN000111/PM

Date posted:

Tuesday, June 9, 2026

Location:

Durban, South Africa

SUMMARY:

Inventory / Dispatch Administrator

ð Durban (Pinetown) | Chemical Manufacturing Industry

Job Purpose

A well-established company in the chemical manufacturing industry is seeking a highly organised and detail-oriented Inventory / Dispatch Administrator to join their warehouse team.
The primary purpose of this role is to ensure accurate stock control, efficient order fulfilment, and seamless dispatch execution, maintaining full alignment between Syspro system records and physical stock.
The role requires strong operational control over inventory accuracy, backorder management, dispatch planning, and transport coordination, ensuring all customer orders are delivered on time, in full, and without error.

POSITION INFO:

Key Responsibilities

Inventory & Stock Control

Maintain strict control over stock accuracy and system vs physical reconciliation
Monitor stock levels and support warehouse teams with inventory management
Identify and resolve stock discrepancies timeously

Order Management & Backorders

Manage open sales orders and ensure timely closure
Track and prioritise backorders based on stock availability
Ensure accurate order verification prior to dispatch

Dispatch Planning & Execution

Prepare daily trip sheets using Syspro
Plan and support route optimisation and load consolidation (NDD-based planning)
Oversee accurate picking, invoicing, and dispatch documentation

Transport & Coordination

Liaise with 3PL transport providers to confirm delivery schedules
Communicate delays, changes, and updates to internal teams and customers
Ensure delivery execution aligns with operational plans

Reporting & System Control

Run and validate DOTIF and related operational reports
Maintain accurate Syspro records and documentation integrity
Track KPIs including delivery performance and order accuracy

Minimum Requirements

Matric / Grade 12 essential
Minimum 3 years’ experience in warehouse, dispatch, or stock control role
Strong Syspro (or similar ERP system) experience essential
Solid understanding of inventory control processes
Code 08 driver’s licence and own transport essential
Experience in chemical manufacturing or industrial environment advantageous
Strong attention to detail and ability to work under pressure

Key Competencies

Strong stock control and analytical ability
Excellent planning and organisational skills
High attention to detail and accuracy
Strong communication and coordination skills
Ability to manage deadlines and operational pressure
Problem-solving and proactive mindset

Behavioural Attributes

Responsible and accountable
Highly organised and structured
Team-oriented with operational discipline
Integrity-driven with strong work ethic
Quality and safety conscious

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