Half day Bookkeeper Administrator

SUMMARY:
Half day Bookkeeper Administrator – R10,000 per month – Table View

POSITION INFO:
Half day Bookkeeper Administrator – R10,000 per month – Table View
 
Seeking a bookkeeper familiar with working on SAGE online and who has a methodical approach to Finances.
The successful candidate will oversee the day-to-day processing of the company financial data as well as run the monthly payroll.
 
The role covers but is not limited to:

• Oversee the Invoicing, CT-Notes, Monthly debtors Statements etc.  / Reconciling statements accurate / circulate bi-weekly Customer Age Analysis
• Recording and processing the petty cash transactions on SAGE.
• Counting petty cash at month and year end – provide figure to accountant.
• Uploading and processing the bank statement on a monthly basis and allocating to the correct revenue or COS expense line.
• Link payments received to customers and their associated invoices.
• Link payments made to relevant expense lines/loan accounts/petty cash/VAT lines.
• Print and share monthly Nedbank statements with Accountant and ensure that this balances to SAGE.
• Prepare Quotations for provisional bookings and load on SAGE.
• Allocate deposits received on SAGE to customer accounts.
• On a monthly basis convert completed quotations to invoices and allocate payments to these. Reduce by breakage deposit.
• Manage and save invoices to the shared accounting drive
• Monthly meeting with accountant
• Process the monthly payroll in conjunction with the operational team and owners.
• Capture the permanent employees working hours and calculate any overtime payments due to them.
• Process the overtime payments
• Process any loan/advance payments
• Process any token purchases
• Process any bonuses (annual or spray) in relevant months
• Process any casual payments and work out their leave allocation
• Process any leave forms for permanent workers in SAGE
• Process any absent unpaid leave days
• Print and save reports accordingly
• Process UIF submission
• Print and share EMP201 with accountant to prepare the SARS payment
• August and February prepare the EMP 501 submissions to SARS
• Monitor annual minimum wage increases and statutory changes and apply accordingly to the payroll.
• Discuss and implement any annual salary increases with owners and implement.

• Conduct or request assistance to conduct monthly stock takes in order to keep accurate records for the accountant.
• Conduct annual year end stock take on 28 February

• Assist with daily administrative office tasks
• Represent Contreberg in a positive manner in all interactions
• Update selling prices on Yoco POS back office and (in time) load new stock purchases onto system.
• Interact with suppliers, service providers and clients.
• Responsible for IT Management
• Comply with all statutory, legal agreements, accounting policies and procedures
• Good record keeping and maintenance of information.
• Prepare responses, communicate, and correspond to routine inquiries.
• Export and export documents
• Perform general Bookkeeping and administrative duties to include, but not limited to, basic functions of copying, mailing and filing.