Front Desk Coordination/Brand Receptionist

SUMMARY:
Salary:                   R15 000 per month
Area:                     Lonehill – Gauteng
 
Description of Position:
We are looking for a well groomed professional to run the reception point of our business.  Only applicants with extensive administration experience together with excellent telephonic skills will be considered.
 
Requirements:

• Manage the switchboard.
• Check voicemail and send telephone messages via email.
• Get meeting rooms ready if there are any meetings.
• Check and respond to emails & send online query responses.
• Ensure the phone lines and internet is up and running smoothly.
• Assist with stationery requirements.
• Sign for client collections & parcel deliveries.
• Assist with walk in clients card payments and client queries.
• Assist with any courier related tasks and queries.
• Assist staff with company service providers: Nedfleet, Euphoria, UPIT, Vodacom and Cannon enquiries.
• All adhoc admin.
• Balance the petty cash.
• Book meetings (if any) in the reception calendar.
• Send out birthday reminders (if any).
• Print the Covid-19 screening report and ensure all who enter adhere to Covid-19 protocols.
• Call and confirm the training attendees.
• Print the training registers for the week ahead.
• Book therapists for training in the training file.
• Create training name badges.
• Print training certificates.
• Scan certificates and registers to the training databases.
• Print and bind manuals for the trainers and the week ahead training.
• Compile the monthly grocery & stationery lists.
• Update travelling details (if any).
• Update staff databases.
• Update the UPIT schedule.
• Reconcile the petty cash
• Check the main printer ink cartridges and paper levels and place order with Cannon.
• Get quotes for travel and accommodation (if any).
• Print training dates/newsletters for the cleaning notice board.
• Assist with vehicle maintenance (battery quotes, booking services etc)
• Assist with quotes for building maintenance, cleaning, plumbing, aircons, electrical.
• Retrieve the printer usages for monthly meter readings.

JOB DESCRIPTION:

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