Finance Clerk

SUMMARY:
Introduction:
Our client, a well-established company within the cosmetic industry in the Pretoria East area, is seeking a detail-oriented Cashbook, Debtors & Creditors Clerk to join their Finance Department. This role requires a highly organised individual who can manage financial transactions efficiently while ensuring accuracy, compliance, and timely reporting. The successful candidate will play an important role in supporting the financial integrity and daily operational efficiency of the business.
 
Job Purpose:
The purpose of this role is to manage and maintain the company’s cashbook, debtors, and creditors processes by ensuring accurate capturing, reconciliation, and reporting of financial transactions. The successful candidate will ensure that payments, collections, and supplier invoices are processed efficiently while resolving queries and maintaining accurate financial records.

POSITION INFO:
REQUIREMENTS
Minimum education (essential):

• National Senior Certificate

• 1-2 years’ experience in a similar role involving cashbook, debtors, and creditors

• Cashbook processing and bank reconciliations
• Accounts receivable and debtor account management
• Accounts payable and supplier invoice processing

• Strong understanding of bookkeeping principles
• Experience with accounting software (e.g. Sage, Pastel, QuickBooks, Xero)
• High attention to detail and accuracy

• Proficient in Afrikaans and English
• Own transport and license

• Capture daily bank statements into the accounting system.
• Process and prepare weekly and ad-hoc payments.
• Reconcile bank accounts daily, weekly, and monthly.
• Investigate and resolve cashbook discrepancies.

• Allocate receipts accurately to customer accounts.
• Maintain accurate debtor age analysis and follow up on overdue accounts.
• Process monthly customer statements.
• Resolve customer account queries professionally and efficiently.

• Capture supplier invoices and prepare them for payment runs.
• Reconcile supplier statements monthly.
• Maintain accurate creditor ageing records.
• Resolve supplier queries and discrepancies.

• Process daily invoices and transactions.
• Capture and reconcile previous day’s cashbook transactions.
• Prepare supplier invoices and documentation for weekly payments.
• Assist with resolving internal and external financial queries.
• Maintain organised and accurate financial documentation.

• Prepare monthly debtors and creditors reports (including age analysis).
• Monitor COD-driven transactions and ensure accurate processing.
• Manage a small creditors book.
• Ensure all financial records comply with internal controls and audit requirements.