Finance Assistant

SUMMARY:
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POSITION INFO:

Position: Finance Assistant
Reporting to : Finance Manager


Purpose:
To ensure accurate, timeous, and efficient processing and reconciliation of financial transactions. The Finance
Assistant plays a key role in maintaining healthy supplier relationships, supporting cash flow management and
ensuring compliance with statutory regulations, BBBEE compliance, company policies and financial controls.
Scope:
This role is responsible for the full accounts payable function, including invoice verification, capturing, reconciliations,
resolving supplier queries, preparing payment runs, and assisting with month-end processes. The Finance Assistant
will also be responsible the recording of transactions for our export company, working closely with procurement,
finance, and operational departments to ensure completeness and accuracy of creditor & other financial records.

Key Responsibilities:
Creditors Function: To be responsible for the full creditor's function of the company and ensure that all creditors are
paid accurately and timeously. Gathering documentation and compile BBBEE audit pack.

Cost Accounting: The candidate will be responsible to assist with costing of components, projects and other matters as
assigned by the financial manager.

Sundry Purchases: Placing of orders for all sundry purchases on receipt of an approved purchase requisition. Receipt of
all sundry purchases and despatch accordingly

Debtors function: The candidate will be responsible for recording transactions, payments and expenses and processing
invoices accurately and timeously.

Export & Finance responsibilities: Generate and print invoices for Exports. Generate shipping instructions. Update the
cashbook. Process Standard Journals monthly. Manage credit applications. Compile and verify supporting
documentation for VAT queries.

NCR Administration: The candidate will be responsible for controlling and reviewing NCRs for scrapped components
and ensuring that all NCR related financial matters are closed out.

Health & Safety: Work closely with the Section 16.2 regarding H&S Files. Organise meetings as required. Type minutes
and file in relevant files. Distribute minutes. Other duties as requested by Section 16.2 and chairman

Experience:
2–3 years’ experience in a creditors/accounts payable role.
Experience working with accounting software / ERP Systems
Experience in invoice processing and supplier account reconciliations.