Executive Assistant (Finance)

SUMMARY:
Are you a highly organised Executive Assistant with strong financial reporting and banking experience? A well-established organisation is looking for a trusted right-hand to support its Managing Director.

POSITION INFO:
Company and Job Description:
A well-established organisation is seeking a highly experienced Executive Assistant to provide strategic, administrative, and financial support to the Managing Director. This role is suited to a professional who combines strong executive support experience with a solid financial background, including exposure to banking, financial reporting, and data analysis.
The successful candidate will play a critical role in ensuring the smooth operation of the executive office while supporting informed decision-making through accurate financial reporting and analysis.
 
Key Responsibilities:
Executive & Administrative Support

• Provide comprehensive executive assistance to the Managing Director
• Manage a complex calendar, coordinating meetings, appointments, and priorities
• Screen and manage calls, emails, and correspondence on behalf of the Managing Director
• Prepare and distribute meeting agendas, reports, and minutes for executive and management meetings
• Maintain strict confidentiality when handling sensitive business information
• Prepare presentations, reports, budgets, and executive correspondence

• Compile weekly and monthly sales and financial analysis reports for executive review
• Prepare financial reports including budget tracking, forecasting, and variance analysis
• Process travel expenses, reimbursements, and financial transactions
• Maintain accurate financial records and documentation
• Liaise with banks and financial institutions regarding account management, reporting, and financial matters
• Assist in implementing administrative systems that improve financial and operational efficiency

• Coordinate local and international travel arrangements, including flights, accommodation, visas, and itineraries
• Track and manage travel-related expenses
• Organise executive meetings, conferences, and corporate events

• Support administrative staff where required, particularly in financial administration tasks
• Maintain efficient filing and documentation systems
• Assist with onboarding and training of administrative staff when required
• Provide support on ad hoc projects and strategic initiatives