Finance Administrator

SUMMARY:
Are you organised, detail‑driven and passionate about keeping operations running smoothly? Our client is looking for a Finance Administrator to provide essential administrative and financial support across multiple functions including licences, fleet, insurance, banking, contracts, forex, and more. If you thrive in a fast‑paced environment and enjoy multitasking, this role is perfect for you!

POSITION INFO:
Administration Support
Provide broad administrative support to ensure smooth operations across the Finance function and business.
 
Annual Restaurant Business Licence Renewals
Support Store Managers with annual business licence renewals.
Liaise with architects/properties to gather statutory documentation.
Coordinate signed applications and delivery to municipalities.
 
Insurance Administration
Submit insurance claims.
Compile quarterly and annual renewal declarations.
Assist with emergencies and insurance logistics for vehicles.
 
Fleet – Vehicle Fleet Management
Procure vehicles, obtain quotes and manage dealership relationships.
Source accessories: maintenance plans, tracking devices, petrol cards.
Liaise with banks and insurers regarding finance leases and contracts.
Arrange vehicle services, tyres and spare parts.
Handle vehicle registration and licence renewals.
Maintain vehicle register and enhance policy procedures.
 
Cell Phone Management
Process new applications.
Manage contracts and ensure compliance with company policy.
 
Forex & Royalty Payments
Process invoices, payments and maintain foreign creditors.
Manage SARB approvals and liaise with the bank for clearance.
Submit monthly Royalty payments.
Process foreign supplier transactions; record FX gains/losses.
Load and reconcile foreign payments.
 
Crown Maintenance
Learnership Crowns:
Manage weekly meal approvals across regions.
Top‑up Crown balances and journal expenses.
Other Crown Cards:
Monitor balances, usage reports and new card requests.
Load funds via the Crown App.
 
Bank Management
Prepare G4S, Amex, Diners and pay‑point documentation for new stores.
Add new bank accounts to Cash Management and Business Banking.
Complete documentation to open new company accounts.
Apply for procurement and credit cards.
Distribute business banking tokens.
 
EMEA
Draft licence applications for EMEA to obtain store codes.
Support the lease agreement process.
 
Agreements & Contracts
Prepare and maintain G4S, Amex, Diners and pay‑point agreements.
Submit credit applications.
Provide FICA documents (company registration, VAT, tax certificates).
 
Adhoc Duties
Maintain BK Group information sheet.
Generate GLN codes for B2B processes.
Manage office stationery and water orders.
Maintain office printers.
 
Skills & Experience:
Minimum 1–2 years office or finance administration experience.
Strong administration capabilities.
Computer literacy: MS Office (Excel, Word, Email, PowerPoint).
Excellent written & verbal communication.
Customer‑service orientation; strong interpersonal skills.
High attention to detail and ability to multitask.
Work well under pressure; proactive and self‑motivated team player.
Eagerness to learn and grow within the business.
 
Qualification:
Grade 12 + Administration Certification.