Property & Finance Administrator

Recruiter:

Helderberg Personnel CC

Job Ref:

SW005970/CL

Date posted:

Friday, February 6, 2026

Location:

Somerset West, South Africa

Salary:

Monthly

SUMMARY:
PROPERTY & FINANCE ADMINISTRATOR

Somerset West: My client, a well-established and growing property management company, is seeking a motivated and detail-oriented Property & Finance Administrator to join their team. This role is ideal for candidates with a strong administrative or financial background, with exposure to property or real estate management, and an interest in developing a career in property management.

POSITION INFO:
Entry-Level to Portfolio Manager Development Pathway

Purpose of the role: Support the day-to-day administration, financial coordination, and governance compliance of sectional title schemes and homeowners’ associations while developing practical skills in community scheme management and property operations

Key Responsibilities Include But Are Not Limited To

Preparing and circulating notices, agendas and minutes for trustee and general meetings
Maintaining scheme records, owner registers and filing systems
Supporting legislative and governance compliance
Liaising with trustees, owners, residents and service providers
Assisting with annual budgets, levy schedules and financial reports
Issuing levy statements and assisting with arrears monitoring
Reconciling invoices and preparing payment requisitions
Assisting with owner and trustee financial queries
Logging and coordinating maintenance requests
Obtaining quotations and liaising with contractors
Maintaining maintenance records and schedules
Conducting or assisting with routine site inspections
Handling routine correspondence and follow-ups
Ensuring professional communication and confidentiality at all times

Criteria

Matric is essential
Tertiary qualification or studies in Property Management | Accounting | Finance |
Business Administration or similar is advantageous
Strong financial or administrative experience is advantageous
Exposure to property, community schemes or estate administration is beneficial but not essential
Proficiency in MS Office and comfort with online management systems
Valid driver’s licence and reliable transport is essential
Excellent written and verbal communication skills in English and Afrikaans
Strong organisational skills with attention to detail
Professional, service-oriented attitude with a willingness to learn

Career Progression
The successful candidate will receive training and mentorship with the opportunity to progress into a Portfolio Manager role overseeing multiple sectional title and HOA schemes title and HOA schemes

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