Finance Admin Manager

SUMMARY:
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POSITION INFO:

Key Synopsis:

Deliver strategic financial leadership and comprehensive administrative support to safeguard the organisation’s assets, ensure full statutory compliance, and promote sustainable profitable growth. The position integrates practical financial control with proactive analysis to facilitate informed, data-driven decision-making across all business units.

Key Performance Duties:

To perform this role successfully, the appointed individual must be able to fulfill each essential duty and key performance area to a satisfactory standard. The list below summarizes critical outcomes but is not exhaustive and may be amended or expanded from time to time to meet business requirements.

Financial Strategy & Planning

• Develop and implement the annual financial strategy in alignment with corporate objectives.
• Lead the budgeting, forecasting, and long-range planning processes.
• Provide strategic advice to management on capital allocation, key cost drivers, and initiatives to enhance profitability and operational efficiency.
• Ensure robust financial management of branch operations, maintaining alignment with budgets and company strategic goals.

Financial Accounting & Reporting

• Oversee general ledger maintenance, monthly closures, and consolidations to produce accurate and timely management accounts.
• Manage intercompany transactions and ensure compliance with transfer pricing requirements.
• Prepare and present weekly, monthly, quarterly, and ad hoc financial reports as required.

Cost & Profitability Management

• Analyse departmental margins and recommend pricing or costing adjustments to optimise profitability.
• Monitor departmental expenditure against budget, identifying variances and implementing corrective actions as needed.
• Drive continuous improvement initiatives to optimise overhead costs.
• Oversee procurement spend management, including annual reassessment of asset useful lives, approval of low-value capex (under R50,000), fixed asset verifications, and maintenance of an accurate fixed asset register.

Cash Flow & Working Capital Management

• Drive effective debtor collections, optimise creditor terms, and improve inventory turnover to shorten the cash conversion cycle.
• Ensure monthly debtor collection targets are met.
• Manage branch creditors, including reviewing supplier reconciliations between statements and purchase ledgers, and reviewing and approving payments for submission to the National Cashbook.
• Resolution on overdue debtors, dealing with customer disputes and reconciliations of accounts.

Compliance, Audit & Risk

• Coordinate external and internal audits, resolve findings, and strengthen internal controls.
• Vetting new customer accounts in accordance with the Company Credit Policy.
• Maintain risk registers and implement mitigation plans for financial, operational, and compliance risks.
• Responsible for compliance with company policies
• Identify unsound practices in operations
• Development, implementation, and continuous compliance with standard operating procedures

Support to operations to assist in understanding their results

• Identify trends, opportunities
• Bring information to attention of regional GM
• Assist with queries from operational managers
• People management
• Plan, direct, and coordinate the activities of employees in the financial administration department – e.g. set goals and deadlines for and monitor performance to target of the financial clerks and administrators; overall responsibility to manage staff (bi-annual performance appraisals per staff member, payroll information to be compiled and submitted timeously, monthly departmental meetings, achieving employee morale survey target, managing leave and absenteeism, implementing and driving Investors In People in line with company strategic objectives, ensure effective inter-departmental and internal communication; maintaining compliance with company’s personnel policies with regards to hiring, terminations, compensation, benefits, discipline, grievances, safety and training).
• Overall responsibility to continuously evaluate and implement training strategies and ensure quality of training interventions regarding general and specific financial administration skills of personnel.

Customer Service

• Drive customer service excellence & ensure good relations and communication with internal and external customers.

Continuous Improvement

• Ability to encourage, develop, and implement operational innovation

Minimum Requirements:

• A relevant tertiary qualification (degree, diploma, or NQF level 6) in Business Management, Business Administration, Financial Management, or a related field is required.
• At least 3 years of proven experience in a similar financial management role is mandatory.
• Experience working on the Kerridge system is highly advantageous.

Knowledge:

• Strong understanding of IFRS standards.
• Sound knowledge of company operations, products, and industry best practices.
• Familiarity with company policies and procedures.
• Solid grounding in corporate governance principles.
• Proficiency in Economics and Accounting.
• Competency in English language communication, both written and verbal.
• Understanding of customer and personal service principles.
• Excellent computer literacy, particularly in MS Outlook, Word, Excel, and PowerPoint.
• Strong skills in mathematics, administration, and management.
• Knowledge of relevant legislation governing financial and business operations.

Skills:

• Sound judgment and decision-making abilities.
• Effective financial resource management.
• Strong coordination and critical thinking skills.
• Skilled in negotiation, active listening, and monitoring.
• Ability to solve complex problems efficiently.
• Excellent reading comprehension, time management, and speaking skills.

Abilities:

• Strong oral and written comprehension and expression.
• High problem sensitivity, speech clarity, and recognition.
• Excellent inductive and deductive reasoning skills.
• Ability to generate fluency of ideas for innovative solutions.

Work Activities:

• Effective communication with managers, peers, subordinates, and external stakeholders.
• Gathering and analysing information for decision-making and problem-solving.
• Developing objectives, strategies, and maintaining interpersonal relationships.
• Building and developing teams, resolving conflicts, and influencing others.

Work Styles:

• High levels of integrity, leadership, initiative, and stress tolerance.
• Strong achievement orientation, dependability, independence, and persistence.
• Demonstrated adaptability, cooperation, analytical thinking, and attention to detail.

? General Requirements:

• Ability to drive continuous improvement initiatives to enhance operational efficiency and add business value.
• Strong decision-making skills, initiative, and accountability.
• Proactive mindset with innovative problem-solving abilities.
• Consistent and visible leadership, with the ability to lead by example and implement corrective measures where needed.
• Ability to build positive team environments, foster collaboration, and drive commitment towards company goals.
• Excellent organisational, administrative, facilitation, presentation, and communication skills.
• High energy levels and general good health to perform optimally.
• Willingness and ability to travel to other company operations as required.

Certificates, Licences & Registrations:

• Valid Code 8 Driver’s Licence.