Senior Payroll Administrator

• Minimum Grade 12 Certificate.
• Own transport – Monday - Friday 8-5; must be willing and able to work 2 Saturdays a month
• Diploma or Degree in Accounting, Finance, or related field.
  • 5+ years of experience in payroll administration, preferably in a pressurised manufacturing environment.
  • Strong character, engaged & focused and have experience with all levels of payroll
  • Certified Payroll Professional (CPP) or similar certifications an advantage.
  • Technical Skills - Proficient in payroll software, such as Sage, SAP, or similar.
  • Strong Analytical and Problem-Solving Skills with attention to detail.
  • Excellent communication and interpersonal skills, with ability to work with diverse stakeholders.

Duties:

Key Responsibilities

• HR Employee Onboarding and Management:
• Set Up New Hires: This includes processing new employee information, including bank details.
• Process Resignations and Terminations: Ensure proper procedures are followed for employee departures.

• Manage Fixed-Term Contracts: Track contract expiry dates to avoid disruptions.
• Process Leave Requests: Handle employees leave requests efficiently.
• Load Employee Data: Upload employee data from the payroll system to JEM online for monthly pay slip distribution.

Payroll Processing and Calculations:

• Time and Attendance Check timecards individually each month to make sure that employee’s hours pull through correctly and send queries to the payroll admin coordinator (PAC) to correct.
• Additionally maintain time and attendance on and capture on Sage.
• Salary reports: Extract and check salary cost reports and make notes for the Group Financial Manager to approve.
• Factory report: Extract and distribute factory reports to the Factory Managers
• Process Salary Payments: Load salaries onto the Nedbank system, including regular and ad-hoc payments.

• Medical aid monthly: Checking and submitting of all medical aid forms to Discovery and Medical Insurances. Capturing the contributions to Sage for all business units (this includes changes for the month)
  • Medical Aid yearly: update yearly medical aid increases on Sage and check against billing statement.
  • Update premiums with Aug salary increases and inform medical aid of changes.
  • Job titles: loading and linking Job titles on Sage (Hierarchy).
  • Salary increases: Capture increases on the system and check correspondence with the approved schedule and letters
  • Process Bonuses: Manage monthly bonus calculations and tax implications. Process December bonus payouts
  • Process Travel Claims: Handle employee travel claims submissions.
  • Process Deductions: Manage various deductions like garnishments and staff accounts.
  • Leave management: This involves extracting leave reports to track remaining leave balances and sending them to the HR Manager.
  • Third-Party Management and Reporting:
  • Reconciling of all third-party payments: Verify and record medical aid, pension, provident fund
  • contributions, Unions and ITA88, on SAP
  • Process EMP201, UIF, and EMP501: Prepare and submit these government forms, Monthly Biannually and yearly for the EMP201 and EMP501. Capturing monthly payments on SAP and processing them through the bank. Extraction and submission of UIF declarations monthly.
  • Process Third-Party Payments: Handle monthly payments to third-party vendors on Nedbank and distribute the proof of payments and schedules to third-party vendors.
  • Reconcile Accounts: Ensure consistency between payroll data in Sage and SAP systems.

Generated Reports:

• Extract various reports, including payroll reports (for group financial manager)
• Leave reports (for HR manager)
• Quarterly reports for Stats SA
• Compiling of EE report to present in the EE Committee every two months.
• Compile deductions report to assist with clearing on SAP.
• Send FTC pay slips by the 26th of each month to Accountant.
• Compliance and Administration:
• Complete IOD and COIDA: Prepare and submit Income Disclosure (IOD) documents and manage annual COIDA payments for the company.
• IOD Monthly form completion and submission: Complete the earnings part and submit it to the consultants
• Workmen’s Compensation: Yearly preparation of the reports (ROE) and send them to our consultants for submission
• Participate in Payroll Audits: Assist with any payroll audits to ensure compliance.

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