Executive Assistant

SUMMARY:
Leading international FMCG company is seeking an Executive / Personal Assistant to assist 4 Directors by managing their day-to-day activities on an executive level.

POSITION INFO:
Requirements:

• Bachelor’s degree preferred
• Excellent administration & organizational skills
• Highly proficient in Microsoft Office (Word, Excel, Access, PowerPoint)
• Excellent report writing skills
• Meticulous Document management
• SAP System Knowledge
• Professional Minute taking of Executive Meetings
• Excellent interpersonal & communication skills
• Ability to work in a fast-paced, diverse environment while managing multiple tasks
• Own transport

• Builds and maintains effective working relationships with internal departments and acts as liaison to identify and remedy issues
• Manage calendars, vacation schedules and backfill coverage
• Provides training and develop capability of admin team members
• Management of electronic diary which involves external and internal meetings, conference calls, events, etc.
• Maintain high level of integrity and professionalism in handling confidential material on a daily basis
• Coordinate guest visits, programme, accommodation, transport and meetings
• Attend to e-mails
• Attend to and direct internal and external calls efficiently and professionally
• Compile documents, reports and presentations for various meetings
• Plan and manage all international and local travel arrangements and itineraries - visa application, accommodation, flight arrangements, and arranging transportation
• Manage contacts to ensure up-to-date database entries and track key relations
• Take minutes at meetings
• Expense control
• Engage with suppliers and ensure timeous payment
• Manage the purchase of office supplies
• Monitor and manage relevant budgets and project costs
• Monitor office, travel and meeting expenses on a monthly basis
• Management of all P2P travel and expense

• Minimum of 5 years’ experience as an executive assistant in a corporate environment / CEO /Senior Vice President