Department Administrator

Recruiter:

Actom

Job Ref:

JHB000028/BT

Date posted:

Friday, February 20, 2026

Location:

Johannesburg, South Africa

SUMMARY:
Provide an administrative and general secretarial service

POSITION INFO:

1. GENERAL OFFICE MANAGEMENT

Exercise logistical control over boardroom bookings.
Control and administer attendance registers.
Perform general secretarial duties.
Office consumable control.

2. TIME SHEETS

Collect and submit weekly.
Overtime approval Contract Manager and GM.
Follow-up queries
Assist with processing recoveries

3. CONFIDENTIALITY

Maintain confidentiality of all correspondence and discussions.
Report any potential or actual breaches of confidentiality to GM.
Exercise clean desk and filing policy with regard to all executive documents.
Ensure that all electronic data is backed up, secured and passwords maintained and current.
Ensure that all confidential documents emanating from executive offices are promptly destroyed (shredded) and waste bins emptied daily.
Ensure that telephone lists, home numbers and personal information about executives are only provided on authorized request.
Maintain tender specification and contract confidence at all times.
Ensure that client lists and contract data is kept confidential and only released on authorized request.

4. TYPING AND GENERAL ADMINISTRATIVE SERVICES

Type all correspondence and minutes on request.
File and recover documents as required.
Maintain an effective office filing system.
Maintain data in electronic format

5. HR

Leave forms administration and record keeping.
HR – Movement forms / Temp requisition / Termination
Checklist done and LDC upon request.
Consolidate Shutdown leave plan.

Update HR Policies and Procedures
Submit allowances and expense claims for approval to GM

6. TENDER SUBMISSION

Assist with preparation and submission of tender documents

7. TRAVEL LOG SHEETS

Collect and submit for approval to GM
Vehicle and asset recovery and cost allocations liaise with CM & GM

Qualifications & Experience

Secretarial Diploma
5 Years office administrative experience
Computer literacy (Excel, Lotus Notes, Power Point, Word)
Ability to work under pressure.
Basic tendering process knowledge/exposure.

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