Debtors Manager

SUMMARY:
Are you a results-driven finance professional with a passion for leading high-performing teams and driving cash flow efficiency?

POSITION INFO:
Our client is seeking a Debtors Manager to oversee the full accounts receivable function, ensuring timely invoicing, effective collections, accurate reconciliations, and exceptional client service.

This role is based in Centurion.

Key Responsibilities:

• Daily Operations:
  • Oversee accurate and timeous client invoicing and cash allocations.
  • Monitor the debtors dashboard and age analysis to ensure that no overdue items exceed 90 days.
  • Lead the collection process for high-value accounts and support the team with escalated queries.
  • Approve and process credit notes and refunds.
  • Maintain control over the daily cash flow and raise concerns proactively.
  • Ensure document management and compliance with electronic filing protocols.
  • Handle the onboarding of new clients and ensure correct set-up, team training, and process implementation.
• Weekly & Monthly:
  • Manage month-end invoicing schedules to meet strict deadlines.
  • Submit billing schedules and reconciliations to key clients (e.g., PSG, AON, and FNB).
  • Monitor and report on cash collection targets and overdue invoices.
  • Conduct team meetings to review targets and resolve queries.
  • Maintain and improve debtor reconciliations, and ensure that month-end reports are accurate and audit-ready.
• Client & Team Management:
  • Build strong relationships with clients through effective communication and timely query resolution.
  • Lead, mentor, and monitor the performance of the Debtors team, ensuring that workloads are balanced and targets are met.
  • Ensure that departmental SOPs are current and staff are fully trained.
  • Complete quarterly KPIs for the team and provide structured feedback.
• Reporting & Compliance:
  • Engage with senior management regularly to report on collections, risk accounts, and billing accuracy.
  • Prepare and submit audit-ready reconciliations and assist during financial year-end audits.

• Proven experience in managing a full function debtors/accounts receivable team.
• Strong knowledge of invoicing, collections, reconciliations, and cash flow management.
• Ability to analyse age analysis reports and take corrective action.
• Excellent communication, leadership, and client relationship skills.
• Proficient in financial systems and Microsoft Office (especially Excel).
• High attention to detail and ability to work under pressure.