Debtors Clerk

SUMMARY:
Our client, a manufacturer and supplier of retail store solutions and shopfittings throughout South Africa and the African continent, seeks your debtors experience to manage the company’s financial records related to incoming payments.

POSITION INFO:
Role Purpose:

• Maintain accurate financial records.
• Track customer payments.
• Ensure outstanding debts are collected in a timely manner.

• Minimum Matric.
• Degree in Accounting, or Finance, a strong advantage.
• Relevant Courses in Bookkeeping, Accounting Principles, and Financial software will be beneficial.
• Minimum 2 years experience in debtors required.
• Solid understanding of basic accounting principles and software.
• Proficiency in using financial management software like SAP/Syspro or QuickBooks.

• Invoicing and Statements: 
  • Generate and send invoices and statements to customers for products or services.
• Payment Tracking: 
  • Monitor and record customer payments accurately, ensuring that payments are matched with corresponding invoices.
• Reconciliation: 
  • Reconcile accounts and resolve discrepancies in payments and invoices.
• Follow-Up: 
  • Contact customers to remind them of outstanding payments and ensure that any disputes or issues are addressed promptly.
• Ageing Analysis:
  • Manage and maintain the ageing report.
• Delivery Note Tracking:
  • Ensure all delivery notes are received in good order for processing of invoices.
• Customer Database:
  • Capture and review credit applications, update payment terms, control the customer account profiles.
• Customer Communication: 
  • Maintain professional communication with customers regarding payment status, arrangements, and any outstanding issues.
• Data Entry: 
  • Accurately input financial data into accounting systems or software.
• Reporting: 
  • Provide regular reports to management on accounts receivable status, cash flows, collections efforts, and any trends or issues.
• Record Keeping: 
  • Maintain organised and up-to-date records of all financial transactions related to accounts receivable and filing.
• Adhoc:
  • Administration of petty cash, reconcile accounts.

• Numerical aptitude - strong Maths skills are essential for accurate data entry and reconciliation.
• Attention to detail.
• Organisational skills.
• Communication skills.
• Problem-solving skills
• Customer service.