Debtors Administrator

SUMMARY:
Are you a detail-driven Debtors Administrator with a strong financial mindset?

Our client is looking for a sharp, organised professional who can confidently handle high volumes of sales orders while maintaining tight control over the debtors’ function.

This role sits at the heart of operations and finance, ensuring every order moves seamlessly from capture to invoicing and payment.

If you thrive under pressure, have a keen eye for discrepancies, and take pride in accuracy, this could be the perfect fit.

POSITION INFO:

REQUIREMENTS

• 2–3 years’ experience in a similar role
• Finance or Accounting qualification/certification will be advantageous
• Solid understanding of core accounting principles
• Proven experience handling high-volume sales order processing
• Intermediate proficiency in Microsoft 365 (Excel, Outlook, Word)
• Experience working on ERP and recognised accounting systems
• Prior exposure to debtors/accounts receivable processes (beneficial)
• Strong numerical aptitude and accuracy
• Excellent written and verbal communication skills in English
• High level of confidentiality, integrity, and professionalism

DUTIES

• Retrieve customer purchase orders from the ERP system for sales order processing
• Match and allocate suppliers to customer purchase orders (CPOs)
• Request updated CPOs where discrepancies exist between PO and sales order
• Apply and allocate correct foreign exchange (FEC) rates
• Capture and process sales orders accurately and timeously
• Convert sales orders into order confirmations
• Generate invoices for all customer deliveries
• Monitor credit limits and ensure breaches are managed appropriately
• Conduct credit checks, including bank code verification for new accounts
• Process daily receipts and manage overdue account follow-ups
• Respond to and resolve queries relating to outstanding invoices
• Reconcile manual deliveries against invoiced transactions
• Verify FEC rates prior to final invoicing
• Run monthly statement cycles and ensure all invoices reconcile to statements before distribution
• Provide copies of invoices and proof of delivery when requested
• Prepare documentation for legal escalation of long-outstanding accounts (under guidance of FM/FD)
• Maintain and update accounts receivable records accurately
• Process current account transactions
• Assist with statutory submissions and audit requirements
• Perform monthly reconciliations between sub-ledgers and control accounts, including month-end journal processing
• Assist with EMP201 and VAT201 submissions
• Ensure proper filing and organisation of financial records and correspondence
• Identify opportunities for process improvements and cost efficiencies
• Contribute actively to operational improvements and business initiatives