Creditors Clerk

SUMMARY:
-

POSITION INFO:

Reports To: Financial Manager

Job Description

Purpose of the position

The Creditors Clerk is responsible for managing and maintaining accurate accounts payable records, ensuring timely and correct processing of supplier invoices, and supporting the financial operations of the business. This role collaborates closely with internal teams and external suppliers to ensure accuracy, compliance, and efficient financial workflow.

The position directly supports cashflow integrity, audit readiness, and financial control across the organisation.

Key Responsibilities

• Accounts Payable Processing
  • Process purchase orders daily, accurately and on time.
  • Verify invoices for accuracy, completeness, and correct supporting documentation.
  • Capture, update, and maintain accounts payable transactions in line with financial processes.
  • Prepare and process supplier payments in line with payment terms and schedules.
  • Reconcile supplier statements monthly and resolve discrepancies promptly.
  • Ensure accurate record-keeping and maintain accessible, organised filing systems.

• Financial Administration & Reporting
  • Assist with month-end and year-end closing processes.
  • Generate accounts payable reports as required by management.
  • Support the finance team during internal and external audits.
  • Ensure all financial processes comply with company policies and financial controls.

• Supplier Liaison
  • Respond to supplier queries regarding outstanding invoices, payment status, or discrepancies.
  • Build and maintain professional working relationships with suppliers and internal stakeholders.

• General Administration
  • Maintain a tidy, organised, and professional work environment.
  • Ensure strict adherence to timekeeping — punctuality and reliability are essential.

Key Competencies & Attributes

• High attention to detail with excellent accuracy.
• Strong organisational and administrative skills.
• Deadline-driven with the ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Professional, respectful, and customer-focused approach when engaging suppliers.
• Ability to work independently and within a team environment.
• High level of integrity, accountability, and responsibility.

Minimum Requirements

• Matric / Grade 12 (essential).
• 3–5 years’ experience in a Creditors Clerk / Accounts Payable role, or similar finance administration function (essential).
• Proven experience in processing invoices, reconciliations, supplier statement management, and payment preparation.
• Proficiency in accounting software and MS Excel.
• Experience working with ERP systems (advantageous).
• Microsoft Dynamics reconciliation experience (advantageous).
• Sage knowledge (advantageous).
• Understanding of financial regulations and industry best practices.
• Ability to analyse data and identify trends.
• Strong numerical ability with high accuracy levels.
• Good understanding of reconciliation processes and basic financial controls.
• Valid South African driver’s licence and own reliable transport (essential).

Other Requirements

• Able to work overtime or extended hours during peak operational periods.
• High reliability and commitment to meeting deadlines.
• Ability to work under pressure in a fast-paced, high-volume environment.
• Strong follow-through and ability to resolve queries efficiently.

Benefits

• A Total Cost to Company (CTC) package of R26,911.00 per month is offered.
• Opportunity to work within a leading national cold-chain logistics operation.
• Career-growth potential within a structured, well-established organisation.