Creditors Administrator

SUMMARY:
A Leading Hospitality & Travel Company is looking for a CREDITORS ADMINISTRATOR

POSITION INFO:
This role is a finance-focused position responsible for managing creditor accounts, processing invoices, reconciling statements, and ensuring compliance with financial policies. It plays a key part in maintaining accurate records, handling payments, and supporting smooth supplier and operational relationships.

Core Criteria:

• Grade 12 certificate minimum; Diploma/Degree in Finance advantageous
• Proficiency in MS Excel (intermediate/advanced) and Tourplan
• Strong analytical skills, communication, time management, conflict resolution, attention to detail, and high integrity
• 3–5 years in a similar role

• Receiving, verifying, and capturing supplier invoices and credit notes accurately
• Performing monthly supplier reconciliations against statements to ensure accuracy
• Preparing and loading EFT payments on online banking platforms
• Investigating and resolving queries from suppliers and internal departments regarding payments
• Maintaining accurate creditor records, filing, and assisting with audits
• Adhering to internal financial policies, procedures, and statutory regulations

• Preparing accurate reconciliations of creditors’ statements to invoices received for review and payment
• Accurate processing of pre-payment and term creditors
• Processing of touring and non-touring payments on Tourplan
• Verifying new or amended supplier banking details in line with AML and FICA policies
• Loading payments for authorization on various banking platforms
• Allocating payments accurately to creditors ledger on Tourplan
• Preparing and sending remittance advices and proof of payments to relevant stakeholders
• Updating cashflow as required
• Liaising with creditors, reservations managers, consultants, and other relevant parties to resolve queries courteously and efficiently
• Ensuring invoices are filed correctly
• Checking and processing third-party barters
• Ensuring compliant documents are received and VAT reconciled according to the VAT Act
• Performing ad hoc duties as needed

• Reviewing open vouchers on allocated suppliers

• Ensuring tax invoices for payments made on pro forma invoices are received within specified timelines