Corporate Assistant / PA

SUMMARY:
Our client in Kuils River, Cape Town is looking for a proactive and reliable Corporate Assistant with 3–5 years’ experience in administrative or executive assistant roles, with marketing or executive PA experience a plus. The successful candidate will be highly organized, able to multitask, and skilled in Microsoft Office Suite, with strong attention to detail for preparing professional correspondence and reports. Excellent communication and interpersonal skills are essential, along with the ability to handle confidential information with discretion, take direction, follow instructions, and work well under pressure.

POSITION INFO:
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE    :           Permanent
SECTOR                          :           Corporate Assistant
BASIC SALARY              :           Market related with benefits
START DATE                  :           A.S.A.P / Immediate

REQUIREMENTS:

• Ability to handle confidential information with a high level of discretion and professionalism
• Minimum of 3–5 years’ experience in an administrative or executive assistant role
• Experience as a marketing assistant or executive PA will be advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organisational and multitasking abilities
• Strong attention to detail and accuracy
• Excellent time management and prioritization skills
• Ability to take direction and follow instructions
• Superior written and verbal communication skills, with the ability to draft professional correspondence and reports
• Strong interpersonal skills to interact effectively with a range of stakeholders
• Proactive and self-motivated approach
• Strong work ethic and reliability
• Adaptable, with the ability to work well under pressure 

• Manage the corporate travel portfolio – booking of flights, accommodation, visa’s, car hire and transfers
• Following travel procedures (trip forms etc.)
• Liaising with Travel agent for flights or booking flights directly
• Booking of accommodation (local, national and international)
• Booking of car hire
• Manage VISA applications
• Managing weekly travel schedule
• Notifying insurance & HR of international travel
• Update Travel profile for company

• Support the marketing department by performing various administrative tasks and coordinating marketing activities. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment
• Assist with printing of brochures and printing of corporate stationery
• Assist in the preparation and distribution of marketing materials
• Management of Marketing Material inventory
• Ordering, Printing and issuing of business cards and other printed marketing materials
• Campaign Coordination: Support Marketing the planning and execution of marketing events & campaigns. Assist to coordinate logistics for marketing events, including trade shows and product launches

• Organizing, controlling and management of filing & admin office & Marketing Office:
  • Files to be archived, new files opened & Filing system to be maintained
  • Marketing Stock Room and inventory to be managed & kept in order

• Administration duties and General PA duties needed by CEO or Financial Manager and Marketing Manager:
  • Letter writing, Internal Communications, Expense claims on behalf of executives
  • Update all contact lists, company organogram
  • Provide administrative support to the CEO and Financial Manager & Marketing Manager
  • Schedule and coordinate meetings, appointments, and travel arrangements
  • Handle correspondence and communication on behalf of executives
  • Answering of phone, screening of calls, and taking messages. For CEO & Financial Manager & Marketing Manager

• Liaising with Local, National and International clients:
  • Welcoming, friendly and polite
  • Ordering of catering and coffee and tea
  • Arranging with reception to have the flags of relevant visitors outside

• Company Credit Card Statements reconciliation:
  • Credit Card statement to be reconciled monthly according to travel & marketing spend

• Assist with management of cellphone provider:
  • Liaise with MTN on all cell phone billing issues as well as contract upgrades
  • Distribution of cell phones (New and spare)
  • Updating of records with MTN and General issues (repairs, insurance claims)

• Assist with the management of insurance policy – travel declarations, insured items (cell phones, laptops, vehicles etc.):
  • Inventory List : Keep updated record of all insured items
  • Notify insurance of any changes in assets
  • Insurance claims on damaged, lost or stolen items

• Monday to Friday: 8:00 - 16:00