Contracts Administrator - Cape Town – Salary Market Related

SUMMARY:
We are seeking an organized and proactive Contracts Administrator to join a fast-paced engineering and contracts environment in Cape Town.

POSITION INFO:

Contracts Administrator - Cape Town – Salary Market Related

About the Role

We are seeking an organized and proactive Contracts Administrator to join a fast-paced engineering and contracts environment in Cape Town. In this role, you will provide critical administrative and coordination support to ensure project workflows run seamlessly and without bottlenecks. If you thrive on multitasking, possess a sharp eye for detail, and love keeping projects on track, this is the perfect opportunity for you.

Key Responsibilities

• Contract & Project Administration: Maintain up-to-date project files, track milestones, compile progress reports, and coordinate handover data packs.
• Scheduling & Logistics: Coordinate site visits, track technician movements, update calendars, and follow up on procurement and deliveries.
• Document Control: Ensure accurate naming conventions, complete quotes and invoices, and maintain an auditable folder structure.
• Client & Team Support: Handle client update communications, follow up on approvals/documentation, and provide general administrative backup to the engineering team.

What You Need to Bring

• Education: Matric (Grade 12) required; a Diploma/Certificate in Business Administration or Office Management is highly preferred.
• Experience: Minimum 2 years of experience in an administrative or coordination role.
• Skills: Proficient in MS Office (Word, Excel, Outlook, Teams) with strong time management, problem-solving, and communication skills.
• The Extras (Advantageous): Prior experience in an engineering/technical environment, basic knowledge of procurement/logistics, or familiarity with Accpac or Xero.