Construction Admin Support Specialist to Project Managers

Recruiter:

Time Personnel

Job Ref:

CPT005307/LH

Date posted:

Tuesday, March 24, 2026

Location:

Cape Town, South Africa

SUMMARY:
Are you currently working in construction or in the "new energy" sector supporting the project managers in the engineering team managing the full life cycle of all documents for projects from START to FINISH?

Our “New Energy” client, based in the Cape Town CBD, is seeking a versatile, high-energy multitasker to coordinate all administration aspects of this exciting role.

Travel required to project sites in SA & Africa may be required at times.

POSITION INFO:
REQUIREMENTS

Matric, BA in Business Administration or similar qualification is preferred
At least two (2) years of experience in Project documents control, management system and/or process development and implementation
Proven experience working with, the life cycle of all documents on a project from start to finish and/or architectural structure of the Document Management System Software (DMS) flow process
Experience in the renewable energy or construction sectors preferred
Experience in EPC/Operation project documents control
Ability to train the stakeholders on document management system, processes and procedure
Demonstrate understanding in document mapping between Procedures and Project needs
Microsoft office suite (Word, Excel & Power Point), and a generally high degree of computer literacy
Proficiency in Adobe

DUTIES

Projects Documents control and administration of the Engineering System by making use of our intranet and SharePoint platform.
Manage externally shared Data Rooms
Follow up progress and deliverables on the technical documentation packages
Prepare and update Document Control files and systems in a timely manner
Identify opportunities for improvement to enhance efficiency and continually improve on the engineering document control process.
Assist in the drafting of new procedures and revising existing procedures.
Assisting with project internal audits, site due diligence and general assurance, including site visits across South Africa, and Africa more broadly, to ensure ongoing compliance to the Management System.
Development and maintenance of engineering and project record registers.
Training and coaching of colleagues on system requirements and benefits.
All of the above shall be in consultation with, Lead Project Engineer and/or the IMS Manager

Salary: R negotiable dependent on experience

Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

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