Cashbook Clerk

SUMMARY:
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POSITION INFO:

Sector: FMCG / Supply Chain / Warehousing

Reports To: Financial Manager

Nature of Role: Fixed-Term Contract (3 Months) | On-site | Potential for Permanent Appointment

Purpose of the Position

The Cashbook Clerk is responsible for the accurate processing and reconciliation of all bank and cash transactions, while also supporting debtor-related functions within the finance department.

The role directly supports cashflow control, financial accuracy, and month-end reporting within a fast-paced logistics and warehousing environment.

Key Responsibilities

• Cashbook Management

  • Process and reconcile daily bank transactions.

  • Capture all receipts and payments accurately in Sage X3.

  • Perform daily, weekly, and monthly bank reconciliations.

  • Investigate and resolve unreconciled items timeously.

  • Maintain accurate and up-to-date cashbook records.

• Debtors Support

  • Assist with debtor allocations and reconciliations.

  • Follow up on outstanding payments where required.

  • Resolve account queries and discrepancies.

  • Support credit control processes to maintain healthy cashflow.

• Financial Administration & Controls

  • Assist with month-end closing procedures.

  • Prepare supporting documentation for audits.

  • Ensure compliance with company financial policies and internal controls.

  • Maintain organised and audit-ready filing systems.

• Reporting & Support

  • Generate reports as required by management.

  • Assist the Financial Manager with ad hoc finance tasks.

  • Support the broader finance team during peak operational periods.

Minimum Requirements

• Matric / Grade 12 (essential).

• 3–5 years’ experience in a Cashbook Clerk / Finance Clerk / Debtors role.

• Proven experience with bank reconciliations and cashbook management.

• Debtors experience (essential).

• Sage X3 experience (essential).

• Strong MS Excel proficiency.

• High level of numerical accuracy and attention to detail.

Advantageous

• Relevant tertiary qualification in Accounting, Finance, or Bookkeeping.

• Experience within FMCG, supply chain, logistics, or warehousing environments.

• Understanding of financial controls and reconciliation processes.

• Valid South African driver’s licence and own reliable transport.

• Immediately available or short notice period.

Key Competencies & Attributes

• High attention to detail and strong accuracy levels.

• Strong reconciliation and problem-solving ability.

• Deadline-driven and able to work under pressure.

• Organised and methodical approach to work.

• High integrity and accountability.

• Professional and effective communication skills.

• Ability to work independently and within a team.

Working Conditions

• Based on-site in Aeroton, Johannesburg.

• May be required to work extended hours during month-end.

• Fast-paced operational finance environment.