Temp Creditors Clerk

SUMMARY:
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POSITION INFO:

Creditors and Cashbook Clerk

6 Month TEMP CONTRACT

Hybrid

Job Purpose:
The Creditors Clerk / Cashbook Clerk is responsible for processing and reconciling creditor transactions, maintaining accurate financial records, and ensuring timely payments to suppliers. This role also involves managing the cashbook by recording and reconciling bank transactions to support accurate financial reporting.

PERSON SPECIFICATION

Qualifications, Experience & Skills:
1. Matric
2. BCom degree/Diploma - optional
3. Computer literacy (Word/Excel/Power Point)
4. 5 – 8 Years Experience in (Bookkeeping\Financial Accountant)
5. Trade Creditors experience essential
6. Proficient in Excel
7. Attention to detail
8. Punctual & Deadline orientated
9. Problem solving skills
10. Ability to manage own time effectively
11. Good Telephone etiquette
12. Managing/Leading a team
13. Intermediate proficiency in Ms. Office.
14. Bookkeeping knowledge
15. Accpac Knowledge
16. Forex Knowledge
17. Analytical thinker
18. Ability to make quick and clear decisions based on materiality and financial reporting risk
19. Commercially astute with ability and desire to understand the business
20. Reliable
21. Must be able to work in a high-volume environment with strict deadlines.
22. Knowledge of VAT and other regulatory financial requirements is advantageous.
23. Strong understanding of financial policies and controls

Personal Attributes:

• Written Communication - The ability to express ideas clearly in memoranda, reports, letters or other documents with appropriate organization and structure, correct grammar and language and terminology that is adjusted to the characteristics and needs of the audience.
• Verbal Communication - The ability to express ideas effectively in individual or group situations (including non-verbal communication), adjusting language or terminology to the characteristics and needs of the audience.

Job Description

• Creditors and Cashbook Clerk
• Leading Others - The ability to lead, motivate and empower others to reach organizational goals and to inspire others to work towards a desired future state.
• Conflict Management - The ability to effectively manage and resolve conflict situations in the workplace.
• Teamwork - A genuine intention to work cooperatively with others, to be part of a team, to work together as opposed to working separately or competitively.
• Business Acumen - The ability to understand the key business issues and relevant external factors impacting on the success of the organization.
• Drive and Commitment - The ability to set and achieve the highest possible standards of performance for oneself. Portrays a strong bias towards action.
• Tenacity - The ability to stay with a position or plan of action until the desired objective is achieved or it is no longer reasonably attainable.
• Negotiation - The ability to effectively explore alternatives and positions in situations that consist of many different opinions and objectives in order to reach outcomes that gain all parties support and acceptance.
• Persuasiveness - The ability to communicate in a convincing manner and to influence people.
• Planning, Organizing & Controlling - The ability to establish courses of action for self and/or others to ensure the efficient completion and control of work.
• Task Structuring - Plans, prioritizes and structures own work, seeks closure, achieves own objectives and manages own time.
• Analytical Thinking - The ability to identify causal relationships or use inference chains to break a large problem into manageable pieces in a systematic manner.
• Judgement - The ability to evaluate information, carefully consider a wide range of possibilities and display logical reasoning.
• Implementing Decisions - The ability to follow through on decisions and to take responsibility for the implementation thereof.
• Adaptability - The ability to maintain effectiveness when changes in the work environment take place.
• Motivation and Work Ethic - Must show enthusiasm and commitment in order to continually contribute towards maintaining standards of excellence. Must display a concern for fairness and justice. Must display high levels of integrity.

Key Performance Indicators (KPI’s)

• Invoice Processing Accuracy: Maintain an accuracy rate of at least 98% in processing supplier invoices.
• Timely Payments: Ensure 100% adherence to supplier payment deadlines.
• Problem Solving & Decision Making - The ability to take initiative in routine decision-making and problem-solving situations is essential in order to make objective judgments. Must be able to cope with any problems and challenges.

JOB SPECIFICATION:

• The main tasks and responsibilities associated with the position are listed below. This is not an exhaustive list of tasks and responsibilities and any other tasks and/or responsibilities that could be reasonably expected for the position may be required.

JOB CONTEXT:

Creditors (Accounts Payable) Duties:

• Process and verify supplier invoices against purchase orders and delivery notes.
• Ensure accurate allocation of expenses to appropriate cost centres.
• Prepare and process supplier payments, ensuring adherence to payment terms.
• Reconcile supplier statements and resolve any discrepancies.
• Maintain an updated creditors ledger and ensure records are accurate.
• Liaise with suppliers to resolve payment queries promptly.
• Assist with month-end closing procedures, including accruals and reports.

Cashbook Duties:

• Process daily bank transactions and capture entries in the accounting system.
• Reconcile bank statements to ensure all transactions are recorded accurately.
• Identify and resolve any variances between the cashbook and bank records.
• Maintain petty cash records and ensure proper authorization of disbursements.
• Assist in forecasting cash flow requirements for the business.
• Support internal and external audit requirements by providing necessary documentation.
• Petty Cash

Ad - hoc Duties :

• Fleet management
• Cellphone management
• Assistance with audit preparation
• Reconciliation Timeliness: Complete monthly bank and creditor reconciliations within 3 working days after month-end.
• Discrepancy Resolution: Resolve supplier and cashbook discrepancies within 5 business days.
• Cash Flow Forecasting Accuracy: Maintain variance in forecasted vs. actual cash flow below 5%.
• Audit Compliance: Achieve full compliance with internal and external audit requirements with zero major findings.
• System Efficiency: Ensure all financial transactions are captured in the accounting system within 24 hours.
• Supplier Query Resolution: Address and resolve supplier queries within 48 hours of receipt.