Cashbook Administrator

SUMMARY:
The role ensures that all banking transactions are accurately recorded, reconciled, and compliant.

POSITION INFO:

Cash Book Administrator

Finance

Role Purpose

The Cashbook Administrator is responsible for the accurate and timely processing of all bank and cash transactions, maintaining cashbooks, performing bank reconciliations, and supporting the month-end financial close process. The role ensures that all banking transactions are accurately recorded, reconciled, and compliant with company policies and regulatory requirements. The incumbent also supports banking administration, and contributes to maintaining strong financial controls and accurate cash reporting.

Key Accountabilities and Outputs

Cashbook Management

· Process and post all daily cashbook transactions accurately and timeously.

· Record all receipts, payments, transfers, and bank charges within the accounting system.

· Ensure all cashbook transactions are correctly allocated to the appropriate general ledger accounts.

· Investigate and resolve unreconciled cashbook items promptly.

· Maintain complete and accurate supporting documentation for all cashbook transactions.

Bank Reconciliations

· Perform daily, weekly, and monthly bank reconciliations for all company bank accounts.

· Investigate and resolve outstanding or unreconciled banking transactions.

· Liaise with banks and internal departments to resolve banking discrepancies.

· Ensure all reconciling items are cleared within agreed timelines.

Financial Reporting

· Prepare month-end cashbook reconciliations and supporting schedules.

· Prepare month-end cash accounting reports for review.

· Assist with year-end audit requests relating to cashbooks and bank accounts.

· Maintain accurate records to support internal and external audit requirements.

Banking Administration

· Prepare banking documentation and maintain bank account records.

· Resolve day-to-day banking queries with financial institutions.

Credit Card Administration

· Assist the Treasury Controller with the company's corporate credit card programme

· Distribute monthly credit card statements to cardholders.

· Review credit card reconciliations and ensure supporting documentation is submitted.

· Monitor corporate card usage and ensure compliance with company policies.

· Coordinate new card applications, amendments, and cancellations for terminated or inactive employees.

Regulatory Compliance

· Ensure compliance with South African Reserve Bank (SARB) Exchange Control requirements where applicable.

· Maintain compliance with company financial policies, internal controls, and regulatory requirements.

· Ensure complete and accurate documentation is retained for banking and regulatory purposes.

Internal Controls and Process Improvement

· Maintain strong financial controls over all cashbook and banking activities.

· Identify process improvements to enhance efficiency and accuracy.

· Support continuous improvement initiatives within the Finance function.

· Maintain confidentiality and security of all banking information and financial records.

Qualifications and Experience

• Preferably Bachelor’s degree (3 years) or equivalent Diploma

• Up to 5 years’ experience (Operational) FMCG, relevant experience in Corporate Finance and familiarity with Treasury Operations and banking.

• MS Excel, MS Word & MS Powerpoint, SAP