Call Centre Administrator

SUMMARY:
Position Summary
 
Issue of the utilisation of the contract CAFMS, co-ordination of CAFMS records and liaison with operations on record co-ordination and log onto on database as the link between the call centre and the technical support and follow up on all tasks.

POSITION INFO:
Key Accountabilities/ Principle
Responsibilities
 
Ensure that all duties are performed in accordance with the company’s Quality Management System and OHS Management System requirements.
 
Primary Duties

Processing of faults and incidents on the CAFMS
Ensure all calls, however received, are logged onto the computer aided facilities management system
Escalation of high priority calls to appropriate operational representatives
Processing individual records from creation to closure including identifying the fault/incident in technical terms from description, root cause analysis and corrective action provided
Issuing all CAFMS records to the correct operational representative
Identify and report on records in varying statuses and drive to closure
Receive and capture completed records from operations
Ensure supporting documentation is uploaded against all records on the CAFMS where applicable
Follow up that the task was successfully allocated
 
Follow up on all tasks
Produce daily report on all requests logged on help desk for the applicable onsite managers highlighting present status
Ensure all completed tasks are closed
Highlight in-completed tasks and drive for closure
Update task status for client information
Produce CAFMS reports and submit to operational representatives weekly.
 
It should be noted that, for operational reasons, it may be necessary to perform tasks other than those described herein from time to time.
 
Prescribed procedures may be amended by management as and when required.
 
Key Skills and Experience
Grade 12
Min 2-year relevant working experience preferably in Facilities Management
Computer literate (MSOffice)
 
People and Management Skill
Excellent literacy skills
Good interpersonal relations
Good communication skills
Ability to work in a team
Customer focused
Good organizational skills and ability to prioritize tasks
Ability to use initiative
Adhere to deadlines and targets
Ability to multi-skill
Analytical and quick thinking
Have a professional attitude
Problem solving skills
Self-motivated and work independently
Take ownership of tasks
Integrity
Service orientated
Take ownership of tasks

Key result areas
Understand role of reporting to the business and client.
Understand role of ensuring output is aligned with business requirements.
Understand interworking with various teams to ensure client financial compliances.
Understanding that feedback and communication is critical to success.
 
Values / Behavioural
Open Communication
Teamwork
Accountability
Respect
Caring
 
Additional Responsibilities and Skills
The employee acknowledges that all duties performed will reflect on the client and will thus act in a professional manner at all times, as FMS is a service provider, all necessary steps need to be taken to ensure that the service has been delivered according to client requirements, and to prescribed service levels.
 
Interested? Submit your CV now.
                                                                          
All vacancies advertised by AFMS Group are in full adherence to South African labour legislation, including the Employment Equity Act, Labour Relations Act, and Basic Conditions of Employment Act.
 
We strive to create an inclusive workplace that values diversity and welcomes applications from all qualified individuals, regardless of race, gender, disability, or any other protected characteristic.
 
Our recruitment process is fair and equitable, focusing on the qualifications, skills, and experience that are relevant to each role. We ensure that all candidates are treated equally, and no discrimination will be tolerated.
 
By submitting your application, you consent to the processing of your personal information in accordance with the Protection of Personal Information Act 2014 (POPIA) for recruitment and hiring purposes.
 
For information on AFMS Group, including more information on our company culture, visit our website at /> 
Please note, relocation costs will not apply.
 
If you do not hear from us in 14 days, consider your application unsuccessful.
 
Applications to be addressed to Matthew Toontjies: -solutions.co.za
 
Closing Date for applications: 17 April 2026, by 16h00