CREDITORS CLERK

SUMMARY:
Creditors Clerk / Accounts Payable vacancy in the Germiston area.

POSITION INFO:

An exciting opportunity exists for a detail-oriented and highly organised Creditors Clerk.  

Full Creditors function, including invoice processing, reconciliations, supplier administration, compliance reporting, and support with financial and administrative processes across multiple business units.

The ideal candidate will have strong accounts payable experience, excellent reconciliation skills, and the abiliy to work accurately under pressure while meeting strict financial deadlines.

Key Responsibilities

Accounts Payable / Creditors

• Daily checking, matching, and capturing of supplier invoices in Sage Evolution
• Processing purchase orders and sundry payments
• Managing supplier reconciliations and resolving creditor queries
• Processing supplier credit notes and returns to suppliers
• Maintaining accurate creditors records and filing systems
• Ensuring freight supplier accounts balance correctly and related GL accounts are cleared
• Loading suppliers and beneficiaries onto banking systems in accordance with company procedures 
• Processing and linking payments in Accounts Payable
• Monitoring Accounts Payable ageing and resolving outstanding balances
• Assisting with month-end and year-end financial procedures
• Ensuring compliance with POPIA requirements relating to supplier information

Extended Creditors Function

• Reviewing GRV balances and resolving discrepancies
• Supporting branch administrators with supplier onboarding and payment documentation
• Ensuring accurate reconciliations
• Reviewing aged analysis against the General Ledger
• Monitoring and resolving pending queries before month-end close
• Ensuring non-standard journal entries are authorised and properly documented
• BEE Reporting
• Reviewing BEE procurement workings and reconciliations
• Maintaining supplier BEE certificates and procurement data on the BEE123 platform
• Updating supplier registration and VAT information
• SHEQ Reporting
• Reviewing Safety and Environmental Tracker reports
• Assisting with SHEQ reporting requirements and investigations into unusual usage
• Liaising with SHEQ and HR Administrators to ensure compliance

General Administration

• Assisting with audits and audit queries
• Completing month-end and year-end reporting schedules
• Supporting branch audits where required
• Assisting with administrative duties as requested by management

Minimum Requirements

• Grade 12 / Matric
• Relevant Finance or Accounting qualification will be advantageous
• Minimum 3–5 years’ experience in a creditors/accounts payable role
• Experience working on Sage Evolution or similar ERP systems
• Strong reconciliation and accounts payable experience
• Proficient in Microsoft Excel
• Excellent administrative and organisational skills
• Strong attention to detail and accuracy