Bookkeeper (Xero) (Hospitality) (Blouberg Onsite)

ENVIRONMENT:

BE responsible for maintaining accurate financial records across multiple Hospitality entities using Xero as the next Bookkeeper sought by a growing Property Development & Construction Group. The role focuses on reconciliations, compliance, reporting, and cash flow management, ensuring financial integrity and operational efficiency within a fast-paced Hospitality environment. The successful incumbent must possess a Degree/Diploma in Accounting/Finance, or related discipline with 3-5 years Bookkeeping experience – preferably within the Hospitality, Restaurant, or Retail industry. You will also require a solid understanding of South African tax regulations (VAT, PAYE, EMP201), have the ability to manage multiple entities and high transaction volumes and proficiency using Xero accounting software.

DUTIES:

Reconciliations -

·        Reconcile asset registers and depreciation schedules in Xero.

·        Perform daily and monthly bank reconciliations using Xero bank feeds.

·        Reconcile deposits, including credit cards and third-party platforms (e.g., Mr D, Uber).

·        Manage Creditor and supplier reconciliations.

·        Identify, investigate, and report discrepancies within financial records.

Tax and Compliance -

·        Perform VAT reconciliations and submit VAT returns via Xero (integrated with SARS VAT201).

·        Ensure compliance with South African financial regulations and company policies.

·        Assist with audit preparation, providing supporting documentation and reports from Xero.

Journals and Month-end Processing -

·        Process Month-end Journal entries, including stock control adjustments.

·        Prepare and post salary journals and support payroll processing.

·        Manage PAYE and EMP201 submissions (where applicable).

·        Maintain and manage loan accounts, including:

Ø  Preparing loan schedules.

Ø  Calculating interest.

Ø  Monitoring balances.

Financial Management -

·        Authorise supplier bills in Xero following internal approval processes.

·        Load and allocate bank transactions accurately in Xero.

Ø  Prepare basic financial reports, including:

Ø  Income Statements

Ø  Balance Sheets for management and board review

·        Process supplier payments in line with company policies and compliance requirements.

·        Analyse and report on credit card transactions post-capturing.

·        Monitor and forecast cash flow (daily and weekly) across sales and bank accounts.

·        Calculate commissions and prepare related invoices to support operational performance tracking.

Recordkeeping and Accounts Management -

·        Maintain accurate and up-to-date financial records across all entities.

·        Oversee accounts payable and receivable processes (monitoring after initial capturing).

·        Ensure proper document management and audit trail within Xero.

·        Support overall cash flow management through consolidated forecasting.

REQUIREMENTS:

Qualifications –

·        Degree or Diploma in Accounting, Finance, or related field.

·        Xero certification (advantageous).

Experience/Skills -

·        Minimum 3–5 years Bookkeeping experience.

·        Experience within the Hospitality, Restaurant, or Retail industry preferred.

·        Proven experience using Xero accounting software.

·        Strong reconciliation and analytical skills.

·        Solid understanding of South African tax regulations (VAT, PAYE, EMP201).

·        High attention to detail and accuracy.

·        Ability to manage multiple entities and high transaction volumes.

·        Strong organisational and time management skills.

·        Ability to work independently and meet deadlines.

·        Good communication skills for stakeholder interaction.