Bookkeeper

SUMMARY:
Ideal role to work from home, half day acting as Senior Bookkeeper, assisting an organisation in the Northern Suburbs of Cape Town, managing the organisation''''''''s full financial function.

POSITION INFO:

The role is responsible for the day-to-day operation and oversight of the financial systems - primarily XERO, payroll, banking, compliance with SARS and other statutory requirements, donor funding administration, and support for annual audits. The successful candidate will ensure accurate financial recording, timely payments, reconciliations and reporting while maintaining strong internal controls and compliance.

Requirements:

• Relevant tertiary qualification in Accounting, Finance or equivalent - (e.g. BCom, National Diploma in Financial Accounting)
• Minimum 3-5 years experience in a similar financial accountant or bookkeeper role
• Strong working knowledge of XERO - or similar could accounting software - payroll systems (MP Online or equivalent) and SARS eFiling
• Solid understanding of South African tax and payroll compliance (PAYE, UIF, EMP201, IRP5, 18A certificates)
• Proficiency in Microsoft EXCEL - advanced functions, data manipulation, reconciliations

Duties:

Financial Systems and General Ledger

• Administer and monitor the XERO financial system to ensure all transactions are accurate and complete
• Manage the General Ledger, including Income Statement and Balance Sheet accounts
• Perform monthly bank reconciliations
• Manage Debtors and Creditors responsibly
• Create new accounts in the Chart of Accounts as required
• Process monthly journals (eg. admin fees, salaries, WCED etc.)
• Generate and distribute Profit & Loss reports for individual projects, including transaction details for project manager review and comment
• Manage user access and permissions on Xero
• Prepare and send financial reports to the Board and Project Managers

Payroll Administration - MP Online

• Manage the electronic salary system (MP Online), including updates for new staff, resignations, salary changes, unpaid leave and Momentum updates
• Perform bulk updates for salary and medical aid increases
• Create monthly payment files for all projects and handle import of bulk salary payments to the bank
• Create and release payments in FNB, attach supporting records in Xero
• Process payrun journals in Xero
• Run and submit EMP201 returns electronically via eFiling by the 7th of each month
• Handle 6-monthly and annual SARS reconciliations EMP501, IRP5 certificates and related submissions
• Manage ad-hoc payroll requirements - eg weekly payments for specific staff 

Banking & Treasury

• Monitor all bank accounts daily
• Prepare and process internet payments, transfers, and Forex releases
• Manage petty cash accounts across Head Office and other branches - including receipt, processing and reconciliation on Excel before import to Xero

Revenue Management

• Run debtor reports on the 15th of each month via Netcash
• Process journals for allocations to specific projects
• Capture invoices on Netcash and perform monthly reconciliations
• Issue Section 18A tax-deductible certificates

Compliance, Audits & Statutory Requirements

• Act as primary liaison with external auditors and lead the annual audit process
• Coordinate for Tax Clearance Certificate renewals, CIPC annual returns, COIDA updates and 6-monthly/annual SARS UIF/PAYE reconciliations
• Manage all financially related email correspondence
• Handle updates to CIPC records when Board changes occur
• B-BBEE renewal process

Project-Specific & Ad-Hoc Financial Administration

• Manage invoicing and licensing fee collections
• Coordinate import processes for equipment - SARS references, clearing via Divergence
• Process and reconcile special donations
• Maintain accurate records for petty cash, security payments and other recurring expenses
• Handle general financial queries and ad-hoc projects as required
• Adhere strictly to the monthly, 6-monthly and annual financial calendar - salary runs on the 25th/28th, EMP201 deadlines, debit orders 

If you are reliable, deadline-driven, ethical and comfortable working in a values-driven non-profit environment, then this might just be your opportunity. You can schedule your own hours, as long as the work is done in time.

The role is critical to the financial health, compliance and operational efficiency of the organisation. The ideal candidate will bring order, accuracy and professionalism to the finance function while supporting the organisation''''''''s mission.

Suitable candidates welcome to forward your CV by applying directly to this ad, please note that ONLY suitable candidates will be contacted via email and telephonically.