Bookkeeper (SAGE 300) - King William’s Town

SUMMARY:

Role Purpose

Key Responsibilities

• Capture all invoices onto the approved accounting system.
• Capture all payroll data onto the approved payroll system.
• Maintain an efficient and accurate filing system for all financial, payroll and employee records.
• Ensure records are retained and archived in accordance with company standards, statutory requirements and POPIA/PAIA requirements.

• Manage, process, calculate and complete monthly payroll and ensure payment is processed accurately and timeously.
• Manage and resolve payroll-related queries.
• Perform reconciliations relating to provident funds, medical aid/funds and other payroll-related deductions.
• Process and reconcile SARS PAYE, UIF, SDL, garnishee orders, labour union deductions and other statutory deductions.
• Ensure all statutory payroll payments are processed within the required deadlines.
• Complete and submit WRA and/or IOD reports within the required legal and company timelines.
• Liaise with relevant statutory bodies and provide required information within prescribed deadlines.
• Maintain communication with bargaining councils, legal bodies and statistical agencies where required.
• Maintain accurate employee files and records, including leave records, in liaison with HR.
• Ensure employee records and documentation comply with applicable legislation and POPIA/PAIA requirements.

• Perform bank statement reconciliations for cash, EFT transactions, SpeedPoint transactions, debtor deposits and other company payments.
• Capture and process all relevant accounting data on the approved accounting system.
• Complete month-end creditor statement reconciliations.
• Process creditor payments within agreed payment terms and credit limits, subject to the required approvals.
• Ensure appropriate controls and procedures are maintained for creditor payments and general expenses.
• Manage EFT and petty cash payment processes.
• Complete monthly accounting procedures in accordance with company standards and procedures.
• Prepare and submit month-end and year-end statements as required.
• Maintain accurate financial records and ensure accounting information is complete and up to date.

• Administer VAT201 and EMP201 returns, including reconciliation, submission and payment to SARS within statutory deadlines.
• Assist with EMP501 mid-year and year-end reconciliations and ensure submissions are completed within statutory deadlines.
• Liaise with external consultants or relevant agencies where required for tax submissions and reconciliations.
• Assist with year-end audit requirements and provide all required financial information and documentation.
• Ensure statutory and financial records are maintained accurately and timeously.

• Compile and complete documentation required for credit applications.
• Manage and coordinate financial and accounting queries with relevant departments and stakeholders.
• Keep management informed of outstanding financial queries and their progress or resolution.
• Manage the site change float and ensure appropriate checks and controls are maintained.
• Reconcile change floats at month-end and report any discrepancies to management.
• Maintain control and security of petty cash floats.
• Ensure all petty cash transactions are properly controlled and accounted for.
• Manage the accounting office and related administrative matters.
• Ensure employees involved in the accounting function comply with required processes and provide accurate information.
• Take overall responsibility for accounting processes, even where specific administrative tasks have been delegated.

• Address employee queries relating to payroll, accounting and other areas within the scope of the role.
• Liaise regularly with management and provide updates on financial, payroll and accounting matters.
• Execute operational instructions issued by authorised senior management where required.
• Ensure effective coordination between the accounting function and other departments.

POSITION INFO:
Role Requirements

• Proven bookkeeping and accounting experience, with responsibility for accounting processes through to trial balance advantageous.
• Strong experience in payroll administration and statutory payroll requirements.
• Experience with reconciliations, creditor payments, month-end and year-end accounting processes.
• Experience with VAT201, EMP201 and EMP501 submissions and reconciliations.
• Working knowledge of SARS, UIF, SDL, PAYE and other statutory deductions.
• Knowledge of WRA/IOD processes, bargaining councils and labour-related statutory requirements.
• Strong understanding of financial controls, petty cash and cash-flow-related procedures.
• Strong attention to detail and accuracy.
• Ability to manage confidential payroll and financial information appropriately.
• Strong organisational and time-management skills.
• Ability to manage multiple priorities and meet statutory and internal deadlines.
• Good communication and problem-solving skills.
• Ability to work independently while liaising effectively with management and other departments.

• SAGE 300 Accpac – Must have
• SAGE 300 People Payroll – Must have