Bond Secretary – Johannesburg

SUMMARY:
Do you have extensive experience in bond registrations and thrive in a fast-paced conveyancing environment?
 
This role at a well-established Johannesburg law firm requires proven experience in commercial property matters, managing complex lending and property finance bonds, bond cancellations, Standard Bank legal cancellations, and correspondent conveyancing matters.

POSITION INFO:
REQUIREMENTS

• Matric certificate
• Tertiary qualification in conveyancing, legal administration or a related field will be advantageous
• Minimum 5 years relevant experience
• Experience working with commercial litigation and property law matters
• Sound knowledge of bond registration and bond cancellation processes
• Proficiency in legal practice management software and Microsoft Office Suite
• Knowledge of FICA and other relevant legal compliance requirements
• Excellent verbal and written communication skills
• Strong administrative and organisational skills
• High level of accuracy and attention to detail
• Ability to manage multiple matters and meet strict deadlines
• Ability to work independently and as part of a team
• Professional, client-focused approach
• Strong problem-solving and time management skills

• Attend to bond registrations and bond cancellations from inception to finalisation
• Liaise with banks, clients, estate agents attorneys and the Deeds Office
• Draft, prepare and check bond documentation
• Ensure compliance with all legal, banking and regulatory requirements
• Maintain accurate records and update electronic filing systems
• Monitor progress of matters and follow up on outstanding requirements
• Arrange and attend to client consultations and document signing appointments
• Prepare accounts, statements and fee notes where required
• Attend to lodgement, registration and post-registration processes
• Manage correspondence and respond to client and stakeholder queries
• Coordinate with commercial litigation and property law teams on related matters
• Ensure all matters are finalised within required turnaround times
• Assist with general administrative and secretarial duties within the department
• Maintain confidentiality of all client information and legal documentation