SUMMARY:

Commercial Property & Conveyancing Secretary (Transfers & Bond Cancellations)

Introduction

POSITION INFO:

Duties & Responsibilities

• Manage the end-to-end administration of commercial property transfers, including sectional title transfers and bond cancellations.
• Prepare, draft, proofread and amend conveyancing documentation and related legal correspondence.
• Coordinate the signing, lodgement and registration of conveyancing transactions.
• Liaise with clients, financial institutions, correspondents, Deeds Office personnel and other stakeholders throughout the conveyancing process.
• Conduct property, company and individual searches using relevant search platforms.
• Administer and ensure compliance with FICA requirements.
• Maintain accurate electronic and physical filing systems.
• Prepare and format legal documents, agreements and correspondence, including copy typing where required.
• Maintain accurate client records and update contact information.
• Capture professional timesheets and assist with billing administration, including preparing pre-bills and billing documentation.
• Follow up on outstanding invoices where required.
• Ensure all matters are administered accurately, efficiently and within required deadlines.

Requirements

• Matric (Grade 12) is essential.
• A Legal Secretarial or Conveyancing qualification will be advantageous.
• Minimum of 8 years' experience as a Conveyancing Secretary, with proven experience in commercial property transfers and bond cancellations.
• Solid working knowledge of Microsoft Office.
• Experience working with conveyancing software such as Lexis Convey, E4, Windeed and SearchWorks.
• Exposure to legal accounting or practice management systems will be advantageous.