Administrators x 2

Main purpose of the job:

• To provide administrative support to the University of the Witwatersrand, Human Research Ethics Committee – Medical (HREC)

Location:

• 31 Princess of Wales Terrace, Parktown - Johannesburg

Key performance areas:

• Ensure effective tracking of documentation and maintain the database to ensure data integrity
• Record and capture new clinical trials and assign a number for each new clinical trial Check information on the contracts and ensure that all legal requirements are met
• Print a checklist for each study captured and forward the checklist to the Sponsoring Company/Principal Investigator (PI) to check if the captured information is correct and captured according to the standards
• Prepare letters for all the different reviews and send packs to Ethics Chairperson, Protocol/Expert Reviewers, and Ethics Assessors, as per the collation schedule
• Raise invoices for new trials and amendments
• Process amendments and acknowledgments in appropriate timeframes
• Process Serious Adverse Events (SAE), Deviations/Violations in the appropriate timeframe
• Assist in the process of Annual Recertifications according to the Office of Human Research Protections (OHRP) Guidelines
• Scanning and emailing letters to stakeholders
• Filing of clinical trial documentation
• Retrieve documentation from archived boxes
• Receive and distribute mail received
• Liaise, resolution, and feedback with all the relevant stakeholders

Required minimum education and training:

• Grade 12

Required minimum work experience:

• Minimum of 2 years of administrative experience

Desirable additional education, work experience, and personal abilities:

• Experience working in a clinical research environment
• Knowledge and proficiency in Microsoft Office especially Access
• Good administrative skills, filing, archiving, and general office practice principles
• Experience in data capturing and use of comprehensive database
• Able to maintain confidentiality, tact, and professionalism at all times
• Able to exercise discretion, high levels of initiative, and independent decision-making
• Must be assertive, confident, and adaptable
• Self-motivated, able to work independently and work as part of a multidisciplinary team
• Attention to detail
• Knowledge of Good Clinical Practise (GCP)
• Able to work in a demanding environment and adapt to changes
• Excellent communication skills (both written and oral)

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• AJ Personnel is fully POPIA Compliant.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 08 June 2022.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.

Please note:

• Our Client, WHC, maintains mandatory Covid-19 requirements, and as such only Covid-19 vaccinated incumbents will be considered for positions.
• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
• AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
• AJ Personnel does not have any salary or other information regarding the position.