Administrator

Recruiter:

Insight Personnel

Job Ref:

JHB000120/Insig

Date posted:

Friday, April 1, 2022

Location:

Johannesburg, South Africa

Salary:

10 000

SUMMARY:
We are currently looking for an Admin Assistant in the Broadacres area. This is an entry level position and would require you to dedicate a small portion of your time to au pairing duties, and with the office duties, the company would ideally like you to start at Admin so that you can learn what the company is about and eventually grow into an HR position.

JOB DESCRIPTION:

Main Duties:

Au Pair:

Fetching two young children (aged 8 and 4) from school daily, transporting them home and to extra murals.
Running errands related to the children e.g., Picking up costumes or buying stationery etc.

Admin Assistant:

Act as communication relay, making sure all parties receive necessary information and that this information is accurate
Create and reconcile the expense reports – purchases made/claims etc.
Devising/maintaining office systems, including data management and filing
Screening phone calls, enquiries, and requests, and handling them when appropriate
Carrying out background research and presenting findings
Producing documents, briefing papers, reports, and presentations
Liaising with clients, suppliers, and other staff.
Take dictation and minutes
Source & purchase office supplies
Organising and implementing staff functions (Team building, Christmas function, etc…)
Assisting HR department with some duties such as onboarding of new employees
Assisting HR dept and MD when necessary to recruit candidates for new vacancies (Advertising of spec, screening CV’s and arranging interviews)

Personal Assistant:

Make travel/ accommodation arrangements for the MD/ staff if travelling for business
Meeting and greeting visitors at all levels of seniority if they come to the office
Organising and maintaining diary of the MD and making appointments
Dealing with incoming emails, sometimes corresponding on behalf of the MD
Organising and attending meetings and ensuring the manager is well prepared for meetings

Non- Negotiable requirements:

Must have valid drivers license and own reliable vehicle
Must have completed matric
Must have either completed or currently completing tertiary education in the field of psychology/HR or similar.
Must have worked with young children (min 1-year exp) with contactable references

Perks:
Cell phone Allowance
Petrol Allowance

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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