Administrator

SUMMARY:
Our client, based in Somerset West, Cape Town, is seeking a detail-oriented Administrator to join their team. The ideal candidate will have 2–5 years’ experience in sales administration, customer service, or commercial support, be highly organized, and possess strong office-management skills. Accuracy and attention to detail when handling pricing, orders, and reports are essential. Applicants must have matric, a valid driver’s license, and their own transport. Proficiency in Microsoft Office Suite and experience with Sage Evolution are required. This is an excellent opportunity for a dependable team player with a strong work ethic and service mindset to grow within a dynamic environment.

POSITION INFO:
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE    :           Permanent
SECTOR                          :           Administration   
BASIC SALARY              :           Market related  
START DATE                  :           A.S.A.P / Immediate

REQUIREMENTS:

• Matric.
• Driver’s license and own transport.
• 2–5 years’ experience in sales administration, customer service, or commercial support role.
• High level of accuracy when handling pricing, order information, and reports.
• Highly organized with strong office-management capability.
• Dependable team player with a strong work ethic and service mindset.
• Proficient in Microsoft Office Suite.
• Experience with Sage Evolution.

• Generate CAPEX quotations based on floor plans and cabinet requirements, confirming sizes, specifications, and quantities.
• Check past sales history of stores and database delivery notes when preparing quotations.
• Generate quotations for replacement units.
• Use Sage Evolution to create quotations.
• Calculate and generate installation and transport costs using Excel, referring to sub-contractors list for installations.
• Request quotations from external courier/transport companies when needed.
• Submit draft quotations to the Head of Department (HOD) for review, revise as instructed, and resubmit.
• Update the Excel stock planning sheet after submitting quotations to customers, monitor stock levels, and flag any issues.
• Obtain authorization to generate variance quotations.
• Maintain hard copy quotation packs for specific customers.
• Keep the quotation tracking system updated.

• Save all received CAPEX orders and associated quotations in digital files.
• Print CAPEX orders and add them to hard copy packs if hard copy quotations exist.
• Verify CAPEX orders against submitted quotations and report any discrepancies.
• Convert quotations to orders using Sage Evolution.
• Update and maintain the Excel stock planning sheet.
• Keep all relevant Excel sheets updated, including weekly orders/quotes, contact lists for Women’s Day, and Customer Regional Managers lists.

• Assist the Finance department by reconciling quoted transport costs with actual transport invoices.
• Identify and report any discrepancies, investigating the reasons behind them.
• Liaise with the Finance department regarding part loads that may cause differences.

• Assist with all incoming shipping documentation for sea freight and air freight.
• Update the Stock Planning Excel sheet.
• Reconcile supplier invoices and packing lists, update relevant Excel sheets, and collate packs for Henda and Rudi.

• Compile necessary Excel spreadsheets for Directors and the Managing Director upon request.
• Reconcile and report stationery and grocery needs to HR.
• Perform shopping runs for office necessities, company owners’ requirements, and PostNet, if needed.
• Handle ongoing filing and archiving tasks.
• Occasionally assist with catering preparation for VIPs.
• Perform other ad-hoc duties as required.

• Monday to Friday: 08:00 – 17:00