Office & HR Administrator

SUMMARY:
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POSITION INFO:

Our client, a well-established ceramics company based in Paarden Island, Cape Town, is seeking a highly organised Office & HR Administrator to support the day-to-day operations of the business.

This role combines office administration and human resources responsibilities, ensuring smooth internal operations while supporting the company’s people management processes. The successful candidate will work closely with management, staff and clients to maintain efficient administrative systems and ensure HR processes are properly implemented.

Key Responsibilities

Office Administration

The successful candidate will be responsible for the general administrative coordination of the office, including:

• Raising customer invoices using Zoho
• Issuing customer statements from Zoho
• Communicating with clients regarding orders, invoices and general queries
• Assisting with stock takes and inventory administration
• Maintaining accurate administrative and operational records
• Supporting management with general office coordination and reporting

Human Resources Administration

The role will also provide administrative support across key HR functions, including:

• Coordinating employee onboarding processes
• Preparing and issuing employment contracts and HR documentation
• Assisting with recruitment administration, including arranging interviews and candidate communication
• Maintaining employee records and HR documentation
• Supporting the implementation of HR processes such as:
  • Disciplinary procedures
  • Written warnings
  • Performance Improvement Plans (PIPs)
• Assisting management with general HR administration and compliance processes

Minimum Requirements

• Relevant HR qualification (Diploma or Degree in Human Resources or related field)
• 2–5 years’ experience in a combined Office Administration and HR Administration role
• Experience working with invoicing and administrative systems (Zoho experience advantageous)
• Strong organisational and administrative skills
• Good communication skills with the ability to interact professionally with clients and staff
• High attention to detail and strong record-keeping ability
• Ability to manage multiple tasks in a structured and efficient manner

Working Conditions

• Full-time, office-based role
• Located in Paarden Island, Cape Town
• The position requires a proactive and reliable individual who can manage both administrative and HR responsibilities in a small, operational business environment.