Administrator

SUMMARY:
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POSITION INFO:

Job Title: Administrator

As a General Administrator, you will play a vital role by supporting the day-to-day business operations.

Key Performance Areas:

Time & Attendance Management

• Monitor and maintain attendance records of drivers and operational staff
• Ensure accurate timekeeping and processing of logbook data
• Report on absenteeism, overtime, and shift compliance
• Coordinate with HR and payroll for accurate processing of hours worked
• Manage and submit weekly allowance payments

Diesel Usage & Fuel Management

• Track daily diesel consumption across the fleet
• Capture all diesel transactions
• Monitor fuel reconciliations and variances
• Investigate fuel discrepancies or irregular usage patterns
• Assist in implementing controls to minimize fuel wastage or theft

General Administrative Duties

• Filing and organizing documents (attendance, diesel logs, delivery notes, etc.)
• Data entry and updating spreadsheets and internal systems
• Answering phones and handling basic staff or driver queries
• Assisting with preparing reports and summaries for management
• Coordinating with HR, payroll, and operations teams for daily admin tasks
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Requirements:

• Grade 12 qualification
• Drivers licence
• Proven experience in a similar administrative or operational role (experience in transport/logistics preferred)
• Strong understanding of time & attendance systems and fuel monitoring practices
• Excellent Excel and reporting skills
• High attention to detail and accuracy
• Strong communication and problem-solving skills
• Ability to work under pressure in a fast-paced environment
• Integrity, reliability, and a commitment to accountability
• Previous experience on Datatim- advantageous

Language:

• English (Required)
• Afrikaans (Required)

Email applications only: