Administrator (12 Months Fixed Term Contract) - Wits SBIMB

SUMMARY:
Background:

• Named after Nobel Laureate and Wits University graduate, Sydney Brenner, the Sydney Brenner Institute for Molecular Bioscience (SBIMB) is a burgeoning multi-disciplinary research institute dedicated to investigating the molecular and genomic aetiology of diseases among African populations

• To conduct biomedical molecular and genomic research addressing health priorities in Africans

• To become a leader in biomedical research on the African continent, conducting world-class, innovative and relevant research, that will benefit the southern African community, and to excel as a centre for learning

POSITION INFO:
Division: Sydney Brenner Institute for Molecular Bioscience (SBIMB)
 
Main purpose of the job:

• To be the central point of contact responsible for ensuring operational efficiency in relation to office management, administration, events management and document control

• Sydney Brenner Institute for Molecular Bioscience, 9 Jubilee Road, Parktown, Johannesburg

• Monitoring, ordering, and inventory management of supplies, ensuring compliance with procurement processes
• Obtaining quotes from relevant suppliers within set budgets and policy requirements
• Processing of orders for the project’s office and the research laboratory
• Receipting of goods/orders and capturing payments
• Follow up on payments and make sure the suppliers are paid
• Participate in with Asset Verification
• Managing travel itineraries (flights, accommodation, shuttles liaise with finance for subsistence and travel)
• Maintaining a good filing system and assisting with photocopying, collation and distribution of documents
• Liaise with relevant service providers to assist with general maintenance of the building
• Scheduling meetings, taking minutes
• Participate in writing SOPs related to the effective functioning of the organisation’s administration and facilities
• Booking of meeting room/venues for events
• Preparation of workshops, trainings, and seminars
• To set up venue and equipment prior to events
• To organise catering for meetings on request
• Work overtime during events (early start or late finish)
• Acting as the primary point of contact for stakeholders
• Handling queries and delivering messages, often serving as the face of the office
• Liaise with ICT for IT-related queries or requests, as well as general maintenance of printers
• Document Control: Maintaining advanced electronic and physical filing systems, ensuring quick retrieval of records, and drafting correspondence

• Any Bachelor's Degree with relevant Administration experience or a Degree in Office Management, Public Administration, or equivalent qualification

• Excellent written and verbal communication skills
• Competent in the use of Microsoft office packages (Word, Excel, Outlook)
• A candidate who can ensure seamless office operations through advanced organizational, administration, procurement and communication skills
• Ability to think independently and make qualified judgments
• Able to prioritize own workload in meeting deadlines and handle pressure
• Ability to handle multiple reporting lines
• Advanced planning, organizing, interpersonal, and problem solving skills 

• 5 Years Office Administration in a Research environment or an NGO
• Postgraduate qualification in Office Management, Public Administration, will be an added advantage
• Having a scientific environment background would be advantageous

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV
• Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
• However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
• Wits Health Consortium will only respond to shortlisted candidates
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
• Closing date: 10 March 2025
• Note: No CV will be accepted after the closing date

• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
• AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium
• AJ Personnel does not have any salary or other information regarding the position