Administrative Support Officer

SUMMARY:
Signa Opportunity 
is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.

POSITION INFO:
About the role
We are seeking a highly organized and proactive Administrative Support Officer to provide day-to-day office and operational support. The ideal candidate will also assist with communication, client coordination, and PR-related administrative tasks, ensuring smooth internal and external communication processes.

Responsibilities:

• Provide general administrative support to management and staff
• Prepare, format, and manage documents (reports, proposals, correspondence)
• Maintain filing systems (electronic and manual)
• Handle incoming calls, emails, and client inquiries professionally
• Schedule meetings, appointments, and manage calendars
• Assist with procurement and office supplies management
• Support tender and proposal documentation when required
• Coordinate deliveries, collections, and logistics
• Maintain accurate records and databases
• Assist with client communication, media coordination, and PR-related tasks
• Support internal and external communication initiatives.

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.
• Diploma or Certificate in Administration, Public Relations, or Communications is an advantage.
• Basic understanding of Public Relations, Marketing, or Corporate Communications.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work under pressure and meet deadlines.
• High attention to detail and accuracy.
• Key Competencies.
• Professionalism and confidentiality.
• Strong communication and interpersonal skills.
• Problem-solving ability.
• Ability to multitask and prioritize.
• Team player with a positive attitude.
• Strong coordination and stakeholder engagement skills.