Administrative Coordinator: Finance

Recruiter:

Helderberg Personnel CC

Job Ref:

SW006292/JM

Date posted:

Tuesday, May 5, 2026

Location:

Stellenbosch, South Africa

SUMMARY:
My client, an established agricultural company is seeking to employ an Administrative Coordinator: Fiance with at least 2 - 3 years relevant experience in an administrative or financial role.

A relevant degree will count in your favor.

POSITION INFO:
EXPERIENCE AND QUALIFICATIONS:

Relevant degree will count in the candidate's favor.
At least 2 - 3 years of experience in an administrative or financial role.

RESPONSIBILITIES:
1. Contracts

Perform cost calculations on transactions.
Drawing up sales contracts.
Check that sales contracts are signed.

2. Invoicing

Invoicing and store necessary documents.
Email / post invoice to client.
Make transfers to other marketers.
Drawing up credit notes.
Create and send pro forma invoices.
Follow up on payments of pro forma invoices before delivery.

3. Loading of external invoices

Prepare creditors invoices for payment (POC).
Load storage invoices on correct contract.
Load clearance invoices on correct contract.

4. Miscellaneous

Submission of import storage proofs.
Commissions checked monthly on time.
Closing of contracts end Feb. and Sept.
Six (6) Months reconciliations.
Handle minor inquiries/complaints as soon as possible.

5. Inventory

Complete inventory report.
Check inventory in stores with system inventory.
Complete request for inventory adjustments where necessary.
Annual inventory confirmation.

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