Cost and Operations Finance Coordinator

SUMMARY:
My client, a well established fruit exporter is looking for a Cost and Operations Finance Coordinator to join their team.

The ideal candidate will have an Accounting / Finance degree and 3 - 5 years experience.

POSITION INFO:
Job Purpose
The purpose of this role is to support the finance department with the accurate processing of producer pricing, payments, invoice verification, reconciliations, and reporting. The role plays a critical part in ensuring timely producer payments, maintaining financial accuracy, and supporting internal control compliance within a fast-paced agricultural export environment.

Minimum Requirements: 

• Accounting / Finance degree
• 3 - 5 Years experience

• Process and allocate grower prices accurately on the logistics system.
• Ensure pricing aligns with approved schedules and supporting documentation.
• Maintain a minimum accuracy level of 98% when processing producer prices.
• Resolve discrepancies proactively with relevant stakeholders.

• Process producer payments weekly according to agreed payment cycles.
• Capture and verify payment details on both the banking platform and logistics system.
• Ensure all payments are completed within agreed deadlines.
• Assist with resolving payment queries.

• Verify imported fruit supplier invoices against approved purchase orders.
• Ensure invoices are checked within 48 hours of receipt.
• Escalate discrepancies before processing payments.
• Maintain accurate supporting documentation for audit purposes.

• Ensure all invoices are approved by the Program Coordinator before payment processing.
• Maintain compliance with internal approval structures.
• Track outstanding approvals where required.

• Compile and distribute producer remittances and payslips within 24 hours after payments are processed.
• Ensure documentation accuracy and completeness.
• Respond to producer queries regarding remittances where required.

• Perform ad hoc reconciliations related to producer transactions and allocations.
• Resolve variances within agreed turnaround times 
• Escalate unresolved discrepancies where necessary.

• Assist with compiling monthly producer-related financial reports.
• Ensure supporting documentation is complete and accurate.
• Maintain structured recordkeeping aligned with audit requirements.

• Adhere to company financial policies and procedures
• Maintain audit-ready documentation standards.
• Ensure zero breaches of financial controls.
• Support finance compliance requirements during peak season.

• Provide administrative and transactional support to the finance team.
• Assist with urgent requests during peak operational periods.
• Ensure turnaround time on support tasks within 48 hours.

• Capture and maintain producer payment details accurately.
• Verify supporting documentation before system setup.
• Ensure updates are completed within 24 hours of receipt