Administrative Coordinator

SUMMARY:
The Administrative Coordinator will provide comprehensive administrative and operational support to ensure efficient business processes across project, procurement, HR, fleet, and finance-related functions.

POSITION INFO:

Administrative Coordinator
Provide comprehensive administrative and operational support across project, procurement, HR, fleet, and finance-related functions.
Parow | Industrial, construction support services | Salary: Market Related

About Our Client
Our client is a well-established provider of specialised concrete spraying and construction support services across civil, mining, and infrastructure projects in South Africa. The business delivers tailored solutions to complex structural environments and operates nationally with a focus on safety and technical excellence.

The Role: Administrative Coordinator
The Administrative Coordinator will provide comprehensive administrative and operational support to ensure efficient business processes across project, procurement, HR, fleet, and finance-related functions. This role exists to manage multiple responsibilities in a fast-paced environment, requiring strong organisational skills and high attention to detail to support the company''s operational needs.

Key Responsibilities

• Manage day-to-day procurement tasks including requesting vendor quotes, ordering project materials, and creating Excel order numbers for credit card purchases.
• Process invoices, GRVs, and Proof of Delivery documents while maintaining the supplier database and saving electronic invoices to the server.
• Update wages calculation sheets and clocking systems with timesheet information and manage filing and document systems.
• Execute monthly financial and stock tasks including stock transfers, PPE reconciliations, petty cash reconciliation, and requesting statements.
• Oversee fleet administration by calculating vehicle mileage, monitoring service intervals, managing licence renewals, and logging insurance claims.
• Support HR functions by maintaining training databases, booking medicals, creating contracts for general workers, and preparing UIF documentation.
• Perform technical system tasks such as creating supplier, project, and stock codes in Sage Evolution 200 and submitting tender documentation.
• Coordinate logistics and office needs including booking courier deliveries, hiring plant equipment, and ordering stationery.

About You

• Advanced proficiency in Microsoft Excel (essential).
• Strong working knowledge of Microsoft Outlook (essential).
• Proficiency in Sage Evolution 200 and the broader Microsoft Office suite.
• Strong organisational and administrative skills with excellent attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication skills.
• Ability to work independently and as part of a team.