Administrative Assistant to Financial Director – Pietermaritzburg

SUMMARY:
Administrative Assistant to Financial Director – Pietermaritzburg
Our client is looking for a highly organised and detail-oriented Administrative Assistant to support the Financial Director with finance administration, reporting, diary management, and general office coordination.
 

POSITION INFO:

Responsibilities

Administration Duties

• Manage the Financial Director's diary, meetings, travel arrangements, correspondence, and confidential documentation
• Prepare reports, presentations, meeting agendas, minutes, and general finance documentation
• Maintain organised electronic and physical filing systems
• Liaise with internal departments, suppliers, customers, banks, auditors, and service providers
• Coordinate office administration, stationery, document control, and departmental deadlines
• Provide administrative support for projects and other ad hoc duties

• Process supplier and customer invoices, credit notes, statements, and payments, and maintain accurate accounts payable, accounts receivable, and financial records
• Perform supplier, customer, bank, petty cash, expense, and account reconciliations, investigating and following up on account queries and payment discrepancies
• Assist with payroll administration, staff expense claims, journals, month-end procedures, management accounts, cash flow reporting, budget tracking, and financial schedules
• Prepare payment packs, proof of payments, reconciliations, supporting documentation, and reports for review by the Financial Director
• Maintain financial records, fixed asset registers, statutory documentation, audit files, procurement records, and supporting documentation
• Assist with VAT, payroll, tax, insurance, contract administration, and audit preparation while ensuring compliance with company policies and internal financial controls
• Identify and report errors, irregularities, duplicate invoices, missing approvals, or unusual transactions, while maintaining strict confidentiality of all financial information

• Matric with Accounting (non-negotiable)
• A certificate or Diploma in Bookkeeping, Finance, or Accounting is advantageous
• Previous experience in a finance, bookkeeping, or accounting support role
• Working knowledge of accounting software, online banking platforms, Microsoft Excel, Word, Outlook, and office systems
• Strong numerical ability with excellent attention to detail and accuracy
• Highly organised with the ability to prioritise workload and meet deadlines
• Professional communication skills with a high level of confidentiality, integrity, and discretion
• Ability to work independently and within a team
• Good understanding of reconciliations, financial reporting, internal controls, and financial documentation
• Reliable, professional, and customer-service oriented