Administrative Assistant (Property Management)

SUMMARY:

POSITION INFO:
DIMENSIONS
 Financial

• Upload payments received on MRI MDA platform and perform debtor reconciliation.

• Assist with day-to-day queries and requests

• Assist with drafting Operator Agreements.
• Assist with administration of property documentation on MRI MDA.
• Assist with property inspections and maintenance and compliance.

• Maintain safety registers and implement protocols
• Request COID Letters of Good Standing.
• Assist Coordinator to draft and manage SHE service provider documentation, Safety Files and inspections, and monthly submissions.
• Assist with scheduling of Toolbox Talks, Consultant meetings and Incident investigation.

• Assist with managing office supplies, correspondence, and telephone calls.
• Digitise and upload documents to MRI MDA and shared drives under guidance and supervision of the Property Coordinator.

• Assist with updating of rental accounts and participate in monthly billing meetings.
• Assist with contractor compliance and collate quotes / invoices.

• Manager tenant waiting list.
• Assistance with draft and renew lease agreements.

• Assist Coordinator to investigate tenant complaints.

• Matric with minimum of 2 years strong property administrative experience including good working knowledge of Health & Safety requirements.
• Rental and property administration experience will be beneficial.
• Excellent English and Afrikaans; strong MS Office Skills
• MRI MDA software experience will be beneficial.
• Strong organisational, interpersonal, and problem-solving abilities.
• Ability to work independently and maintain confidentiality.

• Outstanding maturity and interpersonal skills
• Exhibit strong confidentiality awareness and sense of accountability.
• Strong document management (filing, tracking compliance records)
• Familiarity with OHS Act (Act 85 of 1993) and basic regulations (incident reporting, PPE, training records, etc.) will be highly beneficial.
• First aid training knowledge.
• Exposure to audits and safety systems.
• Good data capturing and reporting skills.