Bookkeeper | Finance Assistant

SUMMARY:
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POSITION INFO:

The Financial Assistant will assist in maintaining accurate financial records, processing transactions across a multi-entity environment. Responsibilities include cashbook capturing, assisting with loan accounts and intercompany transactions, managing accounts payable and receivable, preparing and loading all payments
on the banking platforms for approval, supporting VAT processing, assisting with payroll and HR-related duties, procurement and general finance administration.
We are a small, hands-on team, which means no two days look exactly the same. From time to time, you may find yourself stepping outside of your core responsibilities to assist where needed — whether that’s tackling an unexpected issue or assisting the director. If you enjoy variety, can adapt quickly, and don’t mind the occasional “all hands on deck” moment, you’ll fit right in.

Key Responsibilities:

1. Financial Transaction Recording:

o Assist in recording daily financial transactions in the general ledger
o Ensure all transactions are recorded accurately and timely.
o Expense tracking monitor and catergorise expenses to ensure proper budget allocation.
o Maintain proper filing of financial documents (electronic and physical)

2. Accounts Payable & Receivable:

o Help with processing accounts payable by organising invoices and ensuring timely payment.
o Assist in managing accounts receivable, including invoicing customers
o Reconcile accounts payable and receivable balances.
o Take responsibility for the full payment process, ensuring accuracy and timeliness.

3. Bank Reconciliation:

o Reconciling bank statements with company records.
o Investigate and report any discrepancies found during the reconciliation process.

4. Data Entry and Filing:

o Enter financial data into accounting software or spreadsheets.
o Maintain accurate filing systems for financial records, receipts, and invoices.

5. Assist with Payroll:

o Help with the preparation of payroll by verifying employee hours and assisting with pay
calculations.
o Ensure proper documentation for payroll processing for SA & Namibia

6. Support Financial Reporting:

o Update of various expense schedules, maintenance reports and flight schedules.
o Provide data and reports to management as required for month-end or year-end closing.

7. Assist with VAT refunds:

o Help organise documents and data for VAT reporting purposes.

8. Other Duties:

o Support the senior accounting manager in various financial tasks, including audits and yearend
closing.
o Perform other administrative duties as needed.
o Loading of all transfers and payments on FNB/RMB and Investec online banking.
o Petty Cash processing.
o Processing of all card transactions
o Submission of statutory returns
o Procurement

Qualifications:

• Education: A diploma in bookkeeping or a related field is a big advantage. Qualified by experience
  will also be considered.
• Experience: 3 years + experience in a bookkeeping role. Property experience will be of advantage.
  Knowledge of Workmen’s Compensation submissions, EMP501, EMP201 returns, as well as VAT calculations, will be advantageous.

Skills:
o Understanding of accounting principles and bookkeeping practices.
o Proficiency in Pastel or similar accounting software.
o Strong attention to detail and accuracy in data entry.
o Good literacy skills.
o Excellent numeracy skills.
o Ability to communicate effectively.
o Proficiency in Microsoft Office, especially Excel.
o Good organisational and time-management skills.
o Ability to work independently and be self-motivated.
o Proficient in Afrikaans & English

Important:

If you do not hear from us within 14 days, please consider your application for this role unsuccessful. By submitting your application for this position, you consent to the retention of your personal information in our database for future employment opportunities. You also grant permission for your details to be reviewed by third parties solely for recruitment and employment purposes. Additionally, you confirm that all information provided is accurate and truthful.