Administrative & Operations Coordinator

Recruiter:

The Talent Room

Job Ref:

Tal000213/DT

Date posted:

Monday, January 26, 2026

Location:

George, South Africa

Salary:

Monthly

SUMMARY:
The Administrative & Operations Coordinator is responsible for ensuring the smooth day-to-day running of administrative and operational functions. This role supports management by coordinating processes, maintaining accurate records, improving operational efficiency, and ensuring compliance with company policies and procedures.

POSITION INFO:
Description:

Administration

Manage daily administrative tasks, including filing, data capturing, and document control.
Handle incoming and outgoing correspondence, calls, and emails professionally.
Maintain accurate records, reports, and operational documentation.
Schedule meetings, prepare agendas, and record minutes where required.
Support finance administration, including invoice processing, reconciliations, and supplier documentation.

Operations Coordination

Coordinate daily operational activities to ensure efficiency and continuity.
Track workflows, deadlines, and task completion across departments.
Liaise with internal teams, suppliers, and service providers.
Monitor stock, supplies, and operational resources, placing orders when required.
Assist with process improvements and implementation of operational procedures.

Ordering & Stock Management

Place all approved departmental orders within 24 hours of request.
Capture all stock inputs post stock counts and process adjustments for refunds, returns, and damages.
Upload all supplier invoices to Hubdoc by close of business each day.
Verify that all labelled products scan correctly on the POS system.

HR & Staff Administration

Accurately record staff meals and wastage on a daily basis.
Escalate any staff or HR-related issues to the Head of HR on the same day they arise.

Reporting

Prepare and submit regular operational and administrative reports to management.
Track KPIs and highlight risks, delays, or inefficiencies.

Requirements:

Proven experience in an administrative, operations, or coordination role.
Strong organisational and time-management skills.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Proficiency in Microsoft Office (Excel, Word, Outlook).

Please note only candidates that meet the minimum requirements will be considered.

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