Administration and Accounts Clerk

Recruiter:

Bright Search Recruitment (Pty) Ltd

Job Ref:

JHB001454/BP

Date posted:

Monday, May 5, 2025

Location:

Fourways, South Africa

SUMMARY:
Job Purpose:
To provide administrative and financial support to the office by handling general admin tasks, maintaining financial records, processing invoices and payments, and ensuring accurate data entry and reporting. The role requires close coordination with the sales, service, and technical departments within the office automation environment.
Key Responsibilities:
Accounting Functions:

Capture and process supplier invoices and credit notes on accounting software (e.g., Pastel, Sage, Xero).
Reconcile supplier statements and follow up on outstanding queries.
Generate and send out customer invoices, statements, and credit notes.
Process payments, receipts, and banking transactions.
Assist in debtors and creditors control, including follow-ups and reconciliations.
Prepare VAT, PAYE, and other statutory returns in collaboration with the finance team.
Maintain petty cash and perform daily cash reconciliations.
Support with monthly management reports and year-end audits.

Administrative Functions:

Perform general clerical duties such as filing, scanning, data capturing, and handling incoming correspondence.
Maintain accurate records of sales orders, service agreements, and delivery documentation.
Update customer accounts and service records in the CRM system.
Liaise with clients regarding account queries, statements, and payments.
Assist with procurement and stock administration for office automation equipment.
Support technicians with job cards, scheduling, and documentation processing.
Coordinate with courier services for delivery and collections of equipment.

POSITION INFO:

Matric (Grade 12) with Accounting as a subject (essential).
Diploma or certificate in Bookkeeping, Accounting, or Office Administration (advantageous).
2–3 years’ experience in a combined admin/accounts role, ideally in the office automation or technology industry.
Proficiency in accounting software such as Pastel, Sage, or Xero.
Strong computer skills: MS Excel, Word, and Outlook.
Experience with CRM or ERP systems is a plus.

Key Competencies:

High level of accuracy and attention to detail.
Excellent time management and organizational skills.
Ability to work independently and as part of a team.
Professional verbal and written communication skills.
Strong problem-solving and analytical abilities.
Trustworthy and maintains confidentiality.

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