Administration Clerk / Parts Shop Administrator

SUMMARY:
We are seeking a reliable, detail-oriented Administration Clerk / Parts Shop Administrator to manage and support the full administrative, stock, and supply chain functions of the car parts retail store.
 
This role is critical to ensuring smooth day-to-day operations of the Parts Shop, including stock ordering, supplier coordination, inventory control, financial administration, and general office management.

• This is a senior, hands-on role responsible for managing stock ordering, supplier liaison, inventory accuracy, financial administration, and ensuring the smooth day-to-day operation of the parts retail environment.

POSITION INFO:
Additional Information

• Retail environment (Automotive / Car Parts)
• Must be able to work Monday to Saturday
• Must have Clear ITC records (No Debt review, Defaults or Judgements)
• Must have Clear Criminal Record

• Matric
• Relevant qualifications in Administration, Finance, Supply Chain, Stock Control, or Retail Management will be advantageous

• Proven experience in senior administration, parts administration, or stock control
• Strong administrative, organisational, and time-management skills
• Excellent verbal and written communication skills
• Solid experience with cash handling, daily cash-ups, and reconciliations
• Working knowledge of debtors, creditors, invoicing, and financial controls
• Experience with stock ordering, inventory management, and supplier coordination
• Ability to work under pressure in a high-volume retail environment
• Trustworthy, reliable, and able to work independently
• Previous experience in the automotive or car parts industry will be a strong advantage

• Take ownership of all administrative functions within the Parts Shop
• Manage daily cash-ups, banking preparation, and variance investigations
• Capture and reconcile invoices, GRNs, payments, and supplier documentation
• Manage debtors and creditors processes and assist with supplier payments
• Maintain accurate filing systems, records, and compliance documentation
• Support month-end processes, reporting, and audits

• Manage end-to-end stock ordering for the Parts Shop to maintain optimal stock levels
• Liaise with suppliers regarding pricing, availability, lead times, and delivery schedules
• Track and follow up on orders from placement to receipt
• Ensure accurate receiving, capturing, and reconciliation of all stock
• Conduct regular stock counts and investigate discrepancies
• Implement controls to minimise stock losses, shortages, and overstocking
• Support demand planning and stock forecasting in line with sales trends

• Act as the primary administrative and stock control support to store management
• Support sales staff with parts administration, queries, and documentation
• Ensure the administrative office operates efficiently and professionally
• Maintain high levels of accuracy, accountability, and professionalism at all times
• Identify process improvements to enhance efficiency and stock accuracy