Admin Clerk [Creditors & Debtors] - Germiston

PURPOSE OF POSITION:

The Administrative Clerk is responsible for providing administrative and clerical services in order to ensure effective and efficient administrative operations.

RESPONSIBILITES RELATING TO  KEY PERFORMANCE AREA

• Capturing invoices, matching it with a PO raised by someone else.  Also creating PO''''''''s on Ad-hoc stuff themselves
• Asking Vendors for Statements in order to do a full recon.
• Loading Payment
• Follow up on invoices/credit notes not received
• Follow up on Vendor''''''''s having balances outstanding
• Accounting package used is Navision (Advantage)
• Assisting with queries
• Processes all invoices and ensures all necessary information is attached e.g. signature, order, POD and quote if necessary.
• Ensures all orders have been expensed correctly to the correct expense and/or vehicle.
• Ensures all fuel is processed correctly and to the correct accounts.
• Reconcile vendor accounts on System to prepare for payments.
• Ensure correct reconciliation and a timeous payment.
• Ensure that reconciliations are finalized and approved according to internal deadlines.
• Ensure correct payment terms are adhered to.
• Ensure legal entities are correct on Invoices and Statements.
• Follow up on outstanding invoices and claims.
• Resolve outstanding invoices and claims on reconciliation.
• Maintain cordial lines of communication with suppliers and the company’s different Departments.
• Ensure that invoices have been correctly processed on account where necessary.
• Send work flow query invoices to stores.