Admin Clerk - Auto Or Music

 

Recruiter:

Platinum Engineering Recruitment Specialists

Job Ref:

YMH762022

Date posted:

Friday, June 10, 2022

Location:

Johannesburg, South Africa

Salary:

Annual


SUMMARY:
A large Company is looking for an Admin Clerk with experience in the music industry to join their team!

JOB DESCRIPTION:

Admin Clerk

 

 

Main Purpose of the Role:

  • To provide a comprehensive administration support service

 

 

FUNCTIONAL AREA: 

  • Global Music

 

 

Reports to:

  • Product Planner

 

 

Internal Team Interaction:

  •  (Information, support, advice): Across business unit, selected head office contacts: exchange of information, support and advice

 

 

External Team Interaction:

  • (information, support, advice, persuasion/ negotiation):
  • Customers, service providers: exchange of information, support

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NO.

 

WHAT?

ACTIVITY

 

HOW?

TASKS TO BE EXECUTED

 

CRITICAL OUTCOMES REQUIREMENT

1.

 

 

 

 

Secretarial duties
  • Undertakes correspondence with Customers and Principals
  • Undertakes projects and assignments on behalf of the business unit
  • Ensure that IT Pricing (Syspro) is up to date and correct
  • Disseminate information to dealers when required
  • Maintain various administration records

 

Optimises managers capacity

2.

 

 

 

 

 

Office Control

Undertakes responsibility for office environment:

  • Internal Requisition Orders (Syspro)
  • Equipment and telecom services
  • Attend to purchasing and issuing of consumables, service providers
  • Purchasing office and stationary consumables
  • Handles dealer enquiries telephonically – Pricing, sales orders and general enquiries.

 

Optimum working environment

3.

 

 

 

 

 

Sales and Stock Control
  • Sales Order processing (Syspro) BA and GM
  • Consignment and Stock lists – Prepare, verify and upload to server once checked by divisional staff.
  • Web online (Takealot – One day only- HiFi Corporation) sales processing, new stock listing and general admin function. (Liaise with buyers and support function)
  • Update Stock lists – Web online / Dealers
  • Internal warehouse - DSV Logistics – Queries / divisional staff support

 

Stock records accurate

 

 

 

 

 

 

MOST COMPLEX ASPECTS TYPICAL OF ROLE: Delivering on dealer expectations of sales service levels. Excellent communication skills

 

 

DESCRIBE FLUCTUATION OF WORK (even flows, predictable peaks, unforeseen peaks): Even flows with predictable peaks

 

LIMITS TO AUTHORITY:

 

 

COMPETENCIES

 

(Weight = 1 is desirable, 2 is necessary but can be developed on the job, 3 is essential)

 

 

Technical Acumen

 

 

 

 

Demonstrates an insight into dealer dynamics. Well developed product knowledge (wide range and application) and knowledge of business process and systems

3

Organisation of Work

 

 

 

 

Able to prioritise and plan work in achieving deadlines in the context of diverse demands. Able to handle pressure

3

Interpersonal Skills

 

 

 

 

Demonstrates ability to relate effectively with people. Displays integrity, enthusiasm, knowledge, service ethic and the ability to persuade others

3

Service focus

 

 

 

 

Display customer service ethic both internally and externally.

3

Problem-solving, decision making, interpersonal skills, business acumen, planning, response to pressure, innovativeness, leadership, etc

 

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.


 

 

 

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