Admin Clerk - Auto Or Music

NO.

WHAT?

ACTIVITY

HOW?

TASKS TO BE EXECUTED

CRITICAL OUTCOMES REQUIREMENT

1.

Secretarial duties

• Undertakes correspondence with Customers and Principals
• Undertakes projects and assignments on behalf of the business unit
• Ensure that IT Pricing (Syspro) is up to date and correct
• Disseminate information to dealers when required
• Maintain various administration records

Optimises managers capacity

2.

Office Control

Undertakes responsibility for office environment:

• Internal Requisition Orders (Syspro)
• Equipment and telecom services
• Attend to purchasing and issuing of consumables, service providers
• Purchasing office and stationary consumables
• Handles dealer enquiries telephonically – Pricing, sales orders and general enquiries.

Optimum working environment

3.

Sales and Stock Control

• Sales Order processing (Syspro) BA and GM
• Consignment and Stock lists – Prepare, verify and upload to server once checked by divisional staff.
• Web online (Takealot – One day only- HiFi Corporation) sales processing, new stock listing and general admin function. (Liaise with buyers and support function)
• Update Stock lists – Web online / Dealers
• Internal warehouse - DSV Logistics – Queries / divisional staff support

Stock records accurate

Technical Acumen

Demonstrates an insight into dealer dynamics. Well developed product knowledge (wide range and application) and knowledge of business process and systems

3

Organisation of Work

Able to prioritise and plan work in achieving deadlines in the context of diverse demands. Able to handle pressure

3

Interpersonal Skills

Demonstrates ability to relate effectively with people. Displays integrity, enthusiasm, knowledge, service ethic and the ability to persuade others

3

Service focus

Display customer service ethic both internally and externally.

3