Admin Assistance

SUMMARY:

POSITION INFO:
Commercial Team Assistant

• Manage oil/application samples for fragrances/flavours per client requirements.
• Manage and link client bases to respective ARs
• Enter non-innovation projects in Atlas.
• Ensure Atlas is updated and in-line with deadline indicated including advance, adoption and discontinuation notices.
• This also includes updating MMM minutes in the common file shared on the G-Drive.
• Update and manage the sample stock folder.
• Prepare and upload safety documents & ID Cards to UL Portal
• SRM related activities
• Travel & Expense support as needed
• Logistics for visitors and meetings
• Visit & Orientation programmes
• CA in each region/country also takes care of tasks that fall under Commercial Operations that Sherry oversees. Below are tasks related to that.

• Proactively seek innovative ways to enhance customer's satisfaction and improve operating efficiencies.
• Coordinate conferences between client and support functions, ensure documentation and follow-up (supply, B2B, AR, etc.).
• Manage customer pricing requests (Source, Quote).
• Ensure commercial excellence and accuracy in all activities related to price administration and maintains commercial data.
• Ensures all processes are in place and working at their best efficiency.
• Proactively communicate with managers and implement innovative ways of working to improve general customer care level.
• Collaborate with cross functional members to ensure mutual success.
• Primary liaison for business unit on AR issues and to facilitate and resolve rejected invoices with Xerox, Customer Service & Commercial
• SAP: update Master data, enter MDMs for new items, update/maintain CMIRs
• Co-ordination of regional sales budgets & targets, vitality reports and ad hoc requests
• Organising, collating, filing of UL GBU documents
• Preparation of price increases / changes and implementation in SAP
• Maintain prices and terms up-to-date in SAP
• Local contracts incl. the loading of third parties.
• S&OP
• All stability requests in conjunction with the ACM and the respective FDMs